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NLTAPA Officers and Executive Committee Members participating: Mike Blankenship (president), Terry McNinch (secretary), Bruce Drewes, Ron Hall, J.W.Chism, Lisa Harris, Frank Peloubet, Jim Burati, Chris Ahmadjian, Jim Burati, Juli Kobayashi (for Costas Papacostas), Linda Pitstick (Clearinghouse Liaison)
NLTAPA Officers not attending: Duane Smith (Treasurer)
Welcome: President Mike Blankenship welcomed the members and reviewed the meeting agenda.
Guest Speakers:
- Clearinghouse Advisory Committee Update, Linda Pitstick
- Rick Capka, Deputy Administrator, FHWA
- Joe Toole, Associate Administrator for Professional Development, FHWA
- Dennis Judycki, Associate Administrator for Research, Dev. and Technology, FHWA
- Tracy Busch & Michelle Moore, Office of International Programs, FHWA - Announced that the Maine LTAP would be receiving an award for the work theyhave done as part of the Russian exchange program.
- Product Showcase Update, Gib Peaslee, Florida LTAP - Announced the Mendocino County Road System Traffic Safety Review Showcase that will be held in the fall of 2004.
- TEA 21 Reauthorization Update, Tony Giancola, NACE
NLTAPA Business Meeting
- Roll Call - There were 43 Centers in attendance. A quorum was present.
- Treasurer's Report - Mike Blankenship presented the Treasurer's Report. Moved to accept. Seconded. Passed unanimously.
- Amendment to the NLTAPA Constitution - The Utah Center's request to move from Region 8 to Region 10 passed by a 3/4 majority vote.
- 2003-2004 Workplan and Budget - Lisa Harris gave an overview of the proposed Workplan and Budget. Larry Klepner moved to accept the proposed workplan and budget. Seconded. Passed unanimously. This approval does not increase dues during the 2003-2004 year.
- New Business
- Parliamentary Rules - Terry McNinch announced that the EC voted to form a task force to develop parliamentary rules that will assist the association in doing its business. The EC officers will organize this task force and will invite participation from any interested members.
- Additional Guest Speaker - John Horsley, AASHTO
- APWA / NLTAPA Partnership Agreement Renewal - Mike Blankenship, NLTAPA, and Peter King, APWA, signed the partnership agreement.
- SPC Performance Measures Implementation Workshop - The members split into small groups to discuss implementation issues related to the SPC performance measures.
- Adjourn - Move to adjourn. Seconded. Passed unanimously.
Submitted by Terry McNinch, Michigan LTAP
NLTAPA Work Plan and Budget 2003-2004
Introduction: Below is a work plan for the National LTAP Association for the current year, already underway. This plan was requested by the NLTAPA membership at its Summer 2003 annual meeting. The work plan includes expenses incurred through December 2003 and projected through early August 2004. This work plan supports the Association's purpose as stated in its constitution:
"The purpose of the Association is to serve as a mechanism to facilitate communication and coordination among the Association members and other government, academic and private institutions and associations, with the overall goal of providing local government agencies with improved access to transportation technology to meet the demands placed on local roads, bridges, and public transportation."
This work plan also includes honoring excellence in the LTAP community. Based on the above, NLTAPA can be seen as having two broad purposes - 1) communication, and 2) honoring excellence. These are further broken out below, and action steps have been added. Expenses indicated with asterisks are provided by each NLTAPA representative's Center (*) or by FHWA (**).
NLTAPA Work Plan and Budget, August 2003-July 2004
- Purpose #1 - Facilitate communication and coordination between LTAP Centers and other entities.
This includes external communication with current and potential partners and internal communication with LTAP Centers. Communication includes meetings, conference calls and reports.
- Facilitate Executive Committee (EC) and NLTAPA business
- EC members to attend Fall EC mtg; $Annual Cost: (10 x $1,000, pd. by FHWA) **; When: Fall 2003
- EC members to attend January NLTAPA meeting: $Annual Cost: (10 x $1,000) *; When: January 2004
- Room, beverages, AV equip, at January NLTAPA meeting; $Annual Cost: $1,500; When: January 2004
- EC members to attend Spring EC meeting; $Annual Cost: (10 x $1,000) 10,000; When: Spring 2004
- EC members to attend Summer NLTAPA meeting; $Annual Cost: (10 x $1,000) *; When: August 2004
- Conduct monthly EC conference calls; $Annual Cost: ($200 per month for 11 mos.) $2,200; When: Ongoing
- Collect dues from members (Iowa); $Annual Cost: *; When: Fall 2003
- Communicate with LTAP centers on a regular basis
Ensures that the Centers are kept informed of the work of the EC, and are given opportunities for input and participation.
- Distribute EC and NLTAPA minutes on T2ALL; $Annual Cost: *; When: ongoing
- Distribute (new) report on NLTAPA activities to members on T2ALL; $Annual Cost: *; When: Spring
- Create and distribute NTLAPA annual work plan (s); $Annual Cost: *; When: Jan. and Summer (Includes '03-04 work plan and '04-05 work plan)
- Create and distribute treasurer's report (Iowa); $Annual Cost: *; When: Jan. and August
- Regular communications w/ centers in regions; $Annual Cost: *; When: ongoing
- Create and maintain partnerships and joint endeavors
NLTAPA attendance will foster national relationships/partnerships (public/private/professional) to assist Centers in delivering, improving or expanding local client services. These partnerships will also serve to enhance NLTAPA's reputation throughout the transportation profession as an efficient coordinating entity for LTAP, thus creating new and stronger external champions for the overall LTAP program.
Attend the annual meeting of each of our partners or affiliates:
- NACE (will send Blankenship and Drewes, for agreement signing)); $Annual Cost: $2,000; When: April 2004
- APWA (paid for Peloubet's registration only)); $Annual Cost: 475; When: Sept 2003
- AASHTO Annual, in September); $Annual Cost: (est. $1,000)1; When: n/a this year
- ARTBA Annual, in September); $Annual Cost: (est. $1,000); When: n/a this year
- TRB Committee on Technology Transfer, in September); $Annual Cost: (est. $1,000); When: n/a this year
- Salt Institute Fall Board Meeting); $Annual Cost: (est. $1,000); When: n/a this year
- DC for reauthorization activities); $Annual Cost: (est. $1,000); When: n/a this year
- Coordinate vendor exhibits at the LTAP conference
Provides opportunities for outside organizations to participate in LTAP's annual meeting so that they can learn more about LTAP and also inform Centers of their programs and services. Secondary goal: Add to NLTAPA's reserve fund, typically used for special projects, meeting attendance, unexpected expenses in support of NLTAPA activities.) $Annual Cost: *; When: Spring
- Educate funding decision-makers and major transportation organizations about our program
Helps build awareness of the importance of LTAP, especially during periods of reauthorization.
- Reauthorization advocacy for LTAP Consultant informs the EC regularly about reauthorization efforts and how to best get the word out. Consultant also educates partners and stakeholders about LTAP's significance in national transportation. $Annual Cost: (zero to $1250 per month) 10,000 est; When: this year
- Help FHWA produce external LTAP "Annual" Report, Provides high quality and timely information to outside entities;
(FHWA to publish this periodically.) * ** ; When: n/a this year
- Purpose #2 - Encourage excellence in the LTAP community
Honors efforts to promote and improve LTAP
- Award the Ray Griffith Award $Annual Cost: (includes recipient travel expenses) 2,000; When: August 2004
Total annual budget for 2003-2004: $28,175
Note: 28,175 divided by 58 centers = $485.78 dues needed per Center. The Association approved dues of $300 per Center at their August 2003 meeting for the time period represented in this work plan. This leaves the Association $10,775 short of the funding needed. The Executive Committee recommends the extra funds come from the Association's reserve account, which currently stands at $30,962.
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1 Some of our partners have recommended that NLTAPA attend quarterly meetings of the AASHTO Technology Implementation Group (TIG) and AASHTO's Standing Committee on Research (SCOR). These may be added to next year's work plan.
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