Executive Committee Meetings
Minutes 2002

• Dec. 6, 2002
• Nov. 11, 2002
• Nov. 12, 2002
• Nov. 14, 2002
• Oct. 4, 2002
• Sept. 6, 2002
• Aug. 30, 2002
• May 16, 2002
• Jan. 4, 2002

December 6, 2002

NLTAPA Executive Committee Conference Call

Attending: Terry McNinch, Costas Papacostas, Jim Burati, Ron Hall, Lisa Harris, Bruce Drewes, Walter Slocomb, Frank Peloubet, Mike Blankenship

• Website: Discussed merits of having 2 websites (LTAP Clearinghouse and NLTAPA). Will revisit this issue in January.
• Finalized Annual Meeting Agenda for January at TRB.
• Planning Calendar was discussed, and dates for Regional Meetings were given to Lisa. Discussed holding the spring Executive Committee at the end of May in conjunction with the AASHTO meeting in Lexington, Kentucky. Also discussed holding an Executive Committee meeting in conjunction with the State Training Directors Meeting in October in Arizona.
• Partnership Guidelines: Bruce distributed the guidelines to the association membership, and he has received a few comments and will present the comments to the association in January at TRB. After comments are received and incorporated, the association membership will vote on the creation of a standing committee for partnerships.
• Report on NHI Bridge Course: Terry reported that NHI is very receptive to modifying course and breaking into modules to make more meaningful to the locals. FHWA can also provide some of their "seats" in the class to locals. Tentative schedule calls for a pilot workshop in December, 2003.
• Discussed the LTAP emblem on the letterhead: is that the official emblem? If it is, is it something that should go on the LTAP websites (NLTAPA and Clearinghouse)? We will continue using the LTAP logo.
• LTAP Solutions page 12 graph: many people feel that the graph indicates poor performance, and thus isn't the kind of info we should provide such people. Walter, Terry, Ron, and Duane will look into this and report to the Executive Committee in January at TRB. The effectiveness of the LTAP Solutions may be limited for local use. Is there a way to find out how many Centers ordered how many copies and whom they are using them with? We will ask the membership these questions at the TRB meeting.
• Mike will coordinate with Costas and the National Meeting Planning Committee on vendors, and will send the vendor information packet to Costas for review.
• Tabled items from last meeting: (also tabled this meeting) a. Dues, b. Change of Chair's title
  Meeting adjourned at 5:10 PM eastern time.

November 11, 2002

Executive Committee Meeting, NHI Building, Arlington, VA

In attendance: Duane Smith, Frank Peloubet, Bruce Drewes, Terry McNinch, Dave Grouchy, Ron Hall, Lisa Harris, James Martin (for Jim Burati), Mike Blankenship, Bill Evans, Al Alonzi, (Joe Toole stopped by for a few minutes)

Meeting began at 8:45 AM.

Agenda: Meet Al Alonzi; Review survey returns; Report on Hawaii meeting/vendors; Set agenda and objectives for Tuesday and Thursday meetings in D.C; Set agenda for TRB meeting; Report on partnering guidelines; Chairman's title; Dues; APWA Clearinghouse; Training Subcommittee

The Committee met Al Alonzi, who has replaced Joe Conway in FHWA. Al has been with FHWA for 13 years. Al indicated that LTAP should take advantage of ITE's offer to work together. ITE will be giving free membership to all LTAP Centers, and will be providing 4 web-based courses at very reduced rates to the LTAP audience.

Discussed NLTAPA membership survey returns: Refer to attached survey form for description of numbered items. Priority items include 1, 2, 4, 5, 10, 11, 15a (with comments that it should be Clearinghouse task), second level priority items are 3 (with comments on letting another organization take the lead), 7, 8, 12, 13 (with comments to update first, then implement), 15b, third level priority items are 9, fourth level priority items are 6, 14 (will distribute Tony Giancola's monthly reports to the Executive Committee), and 15c. Looks like main challenge is to improve our communications process. We need to communicate NLTAPA activities (e.g. workforce development meeting that Dave attended) to Clearinghouse for inclusion in "Inside LTAP," or send regular updates of the Association activities to the Centers. May consider a communications person or team to collect this information.

Vendors discussion: Hawaii meeting, Executive Committee will handle. Have 24 vendor spaces, and they will set up in registration area/foyer, for a day-and-a-half. Again, try to get educational type of vendors, including a/v vendors. Bruce, Ron, Duane, and Mike will handle on-site logistics, with Mike taking lead on planning.

Tuesday Agenda

• 8:30 - 10:00 AM FHWA Office of Asset Management (Terry will kick-off) - Identify their programs/products, resources, and delivery process; Convey LTAP's role and activities
• 10:00 - 11:30 AM FHWA Office of Safety (Mike will kick-off), Training/Education resources, delivery mechanisms
• 11:30 - 12:30 PM FHWA Office of Operations (Lisa will kick-off), MUTCD development and delivery
• 12:30 - 1:30 PM FHWA Office of Operations, Workzones
• 2:00 - 2:45 PM NACE
• 2:45 - 4:00 PM Discuss APWA Clearinghouse
• 4:00 - 5:00 PM Salt Institute

Wednesday Agenda

• 9:00 AM Ron w/ Navajo Nation
• 11:00 AM Terry w/ congressional staff people, FHWA Intersection Safety person
• 1:30 PM Ron w/ Federal Lands, BIA
  • Dave - ARTBA and congressional staff
  • Duane - Congressional staff
  • Bruce - Congressional staff
  • Lisa - APWA Clearinghouse

Thursday Agenda

• 9:00 - 11:00 AM AASHTO
  • Dave - NCHRP 17-18 project on AASHTO Strategic Highway Safety Plan implementation
  • Terry - NHI to discuss Bridge Inspection and Elements
  • Terry - Congressional Staff

Joe Toole discussed possible formation of a National Transportation training council, and mentioned DOT training directors' meeting, which will be in Scottsdale, Arizona next October. Bill suggested we hold an Executive Committee meeting in conjunction with this meeting.

Bruce presented partnering guidelines subcommittee report. Discussion ensued on how and when formal partnership would be signed by chair of NLTAPA. Also discussed the process of how a new partnership would be formed. Bruce and sub-committee will address these concerns and distribute an updated report to the Executive Committee.

TRB Business Meeting Agenda

1. Reauthorization
2. International Low Volume Roads Conference
3. LTAP Membership Survey Report
4. Partnering Guidelines
5. Hawaii National Meeting
6. NACE Update
7. Salt Institute Training Materials
8. Clearinghouse Update
9. FHWA Reports (1.5 hours)
10. TIA Report - Gib
11. Click, Listen and Learn Report - Gib, Mike Long

Tabled items 7 and 8.

Dave led a discussion on the APWA Clearinghouse and how the Executive Committee can better utilize the Clearinghouse and vice versa. Bruce moved that the Executive Committee and the Clearinghouse Advisory Committee conduct a joint meeting at the July National Meeting. Frank seconded the motion. Passed unanimously.

Frank moved to adjourn the meeting at 5:30 PM, and Dave seconded. (Did not get to training subcommittee discussion.)

November 12, 2002

Executive Committee Meeting w/ FHWA Office of Asset Management

In attendance: Executive Committee (Duane Smith, James Martin, Frank Peloubet, Bruce Drewew, Terry McNinch, Lisa Harris, David Grouchy, Ron Hall, Mike Blankenship), FHWA (Bill Evans, Juan Aviles, Frank Bothlho, Al Alonzi, Rodrigo Mares, Regina McElroy)

Regina gave an overview of asset management, including products and services available from FHWA (primers, pamphlets, fact sheets, CDs and presentations, website, on-site visits, training, software). Frank said that current training is geared toward state DOTs, but that Doyt Boling, Charlie Nemmers, and others are trying to develop a course for locals, and LTAP should work with Al Alonzi to secure funding for this training effort. FHWA can provide technical expertise to review this course.

At the conclusion of the asset management meeting, the Executive Committee was privileged to meet with Rick Capka, FHWA Deputy Administrator. Rick stressed that there will be no de-emphasis on LTAP in FHWA's reauthorization efforts. He indicated that we need to make sure our locals present the LTAP story to decision-makers. He also said that he's very interested in keeping the LTAP/FHWA communications process going.

Executive Committee Meeting w/ FHWA Office of Safety

Attending from FHWA: Bill Evans, Al Alonzi, Dave Smith, Ann Walls, Hank Sandhusen, Tamara Redmon, Harry Taylor, Christopher Lawson, Kenneth Epstein, Leverson Boodlal, Rodrigo Mares, Hari Kalla, Janet Coleman, Juan Aviles, Ben Gribbon, Beth Alicandri

Beth Alicandri gave discussion on speed management, focusing on 3 projects:

• Speed demonstration projects: setting and enforcing rational speed limits. Four locations participating. Plan on 2 more projects in 2003.
• Variable speed limits in work zones: 3 states participating. Developing "How Speed Limits are Set" brochure.
• Expert Systems for Speed Zoning: currently on website (www.uslimits.com). Gave discussion on highway design for older drivers and distributed "Guidelines and Recommendations to Accommodate Older Drivers and Pedestrians" Report. Two free workshops available.

Gave discussion on Human Factors for Transportation Engineers workshops.

Hari Kalla gave discussion on intersection safety. Distributed Intersection Safety Brief Sheets, "Red Light, Green Light" video on cd, and draft version of "National Agenda for Intersection Safety." Reports on unsignalized and signalized intersections coming out in next few months. Discussed Road Safety Audits, Roundabouts Informational Guide.

Ken Epstein discussed "Fundamentals of Highway Safety" workshop. Plan on doing pilot next March in New York.

Tamara Redmon discussed pedestrian and bicycle safety. Discussed Pedestrian Safety Outreach Campaign, 3 locations participating in "Implementing Pedestrian Safety Countermeasures" (Miami, San Francisco, and Las Vegas). Discussed 3-day workshop on pedestrian safety that Leverson and Tamara provide.

Harry Taylor discussed road departure safety. Preparing final report on minimum retroreflectivity standards for signs. Will develop "train-the-trainer" workshops, which will be offered to LTAP. Developing course on "Safety Considerations in Landscaping."

Ann Walls discussed outreach and marketing efforts, including "National Work Zone Safety Awareness Week."

Hank Sandhusen discussed products including "Maintenance of Signs and Sign Supports (PA LTAP developed presentation), " "Safety for Drainage Features (Iowa LTAP developing presentation)," and "Improving Operational Safety (WV LTAP will develop presentation, when funds become available).

Meeting with Operations

Attending from FHWA: Ernie Huckaby, Debra Chappell, Linda Brown, Al Alonzi, Bill Evans, Scott Battles, Ben Gribbon

Ernie Huckaby distributed retroreflective sheeting identification guide and discussed the MUTCD (next edition will include compliance dates, and this revision won't be available until the end of 2003, at the earliest). MUTCD downloaded from FHWA is public domain, and we can make as many copies as we want. FHWA hopes to publish revised MUTCD every 3 to 5 years.

Linda Brown discussed outreach efforts, including getting contact information from us on our training efforts on traffic control devices. This will help FHWA update their MUTCD PowerPoint presentations, which we can and do use. These presentations will be too expensive to put on website, due to ADA requirements, but these will be distributed on CD to the LTAP Centers. FHWA will distribute highway symbols poster, pavement markings brochure, and older driver pocket guide.

Debra (Dee) Chappell discussed peer-to-peer program for traffic control devices and distributed a registration form for participating in the P2P program.

Scott Battles discussed work zone program, including the national framework "Making Work Zones Work Better." "Quickzone" software is available, and Resource Centers/Division Offices have been trained on use of this, and LTAP can tap into this expertise. Also discussed Work Zone Operations Best Practices Guidebook. FHWA has work zone workshop that touches on innovative contracting, worker safety, Quickzone, best practices, etc. Planning on doing about 6 of these workshops around the country, and he will send info on these to the LTAP Centers.

Meeting with NACE

Tony Giancola, Bonny West

Tony commended us on our Reauthorization Position paper, and pointed out that it should state "300,000 local bridges," not 29,000, and suggested we add a logo and contact information. Legislative update: In the Senate Sen. James Inhoff (R-OK) will probably chair the Senate Environment and public works committee. On the Democratic side you may see Sen. Reed (D-NV) be the ranking member if Sen Jeffords (I-VT) leaves the committee or is replaced by a Democrat. In the House committee chairs will probably stay the same. He distributed a package which included the NACE Reauthorization brochure (says LTAP funding should be increased to $15 to $20 million annually) and NACo Reauthorization position (says LTAP funding should be increased to $20 million annually, and includes mention of reservation roads), a letter be sent to NACE members on grassroots advocacy and its importance, tips on visiting and writing members of congress and "loving lobbying" tips. The reauthorization papers are on the NACE website, and the LTAP Centers should use these when communicating our message to legislative members. Briefed us on the 2003 NACE Annual Meeting in Biloxi, Mississippi (Terry McNinch is on the program as a presenter). The group reviewed the partnering agreement with NACE. Tony wants to see Roads Scholar programs in all states with NACE affiliates, and thinks we should include a Roads Scholar basics session at the LTAP National Meeting in Hawaii. Tony outlined AASHTO's effort in two areas, vulnerability assessment and incident management. Related to this he felt this area is ripe for LTAP Center involvement with training. He suggested we invite Tim Olivas (NM) and/or John Anderson (PA) to participate in our monthly conference call, and at the TRB LTAP meeting share their security and vulnerability assessment programs. The Pennsylvania one is of particular interest since it is focused on local government. The Homeland Security area is ripe with opportunities for involvement by the LTAP community and there is money out there to do it.

Meeting with Salt Institute

Dick Hanneman briefed the committee on the Salt Institute's training history, and the Institute's interest in partnering with NLTAPA. Two new training presentations, on equipment and materials, are now available, and were distributed to the LTAP Centers (with other materials and handouts). Dick is "friend" of APWA Winter Maintenance subcommittee, and Training and LTAP Task Force (part of the Winter Maintenance subcommittee). May want to consider a "train-the-trainer" session at our 2004 National Meeting. We will get advisory committee together and begin identifying training needs ASAP. Dick is very interested in how much the training materials are being used, and are they helpful. We should invite APWA participation on advisory committee (Duane will check with Bret Hodne, City of West Des Moines, Iowa). Dick and Dave are producing a newsletter article. Ron will send Dick a letter with our reauthorization position. Salt Institute Annual Meeting is March 6-7, St. Thomas, and NLTAPA is invited to report on our partnership.

November 14, 2002

Executive Committee meeting with AASHTO

Attending: John Horsley, Joe Toole, Al Alonzi, Frank Peloubet, Bruce Drewes, Mike McGough, Ron Hall, Janet Oakley, Mujeeb Basha, Erin Grady, Terry McNinch, Mike Blankenship, Sunny Schust, Jack Basso, Tony Kane

John Horsley discussed that AASHTO is on record for recommending doubling LTAP funding, increasing University Transportation Center funding from $32 million to $50 million, asking for total highway program increase of 45%, and on record for recommending same percent increase in tribal roads funding.

John also discussed workforce development funding. It would be helpful for us to discuss with our DOTs the workforce development needs. AASHTO is getting anecdotal information on these needs, but they need hard data.

Bruce and Terry discussed our training as it relates to DOTs and the communications that are enhanced when state and local employees get together. Also discussed the benefits of using retired DOT personnel in training. Mike added that some Centers, such as WV, have a majority of workshop participants from the DOT, since we have no County Highway Departments.

Discussed Association of State Training Directors and UTCs, and the need to communicate our program with them, and vice versa. John and Joe will try to get a joint meeting in 2004 with LTAP, NHI, UTCs, ASTD, and other training organizations. Joe discussed a need for highway, transportation, and pavement classes that civil engineering undergraduates aren't receiving, and who should fill this need: LTAP, state training directors?

Janet Oakley provided AASHTO's reauthorization policy and "Transportation: Invest in America" report, which documents highway and transit needs. Discussed AASHTO's three objectives: growth of program, address high priority areas (security, congestion, safety), and problem of using resources in a timely fashion (streamlining environmental process while being good stewards). Recommend LTAP funding of $20 million.

Sunny discussed publications and distributed the current publications catalog. Joe mentioned the NHI web-based course on the Roadside Design Guide and APWA's Click, Listen, and Learn courses. Joe also mentioned that AASHTO should use LTAP when introducing new products to state and local agencies. John mentioned 2 needs: educating on why a new manual has been produced, and the NPDES Phase 2 requirements as they relate to highway maintenance.

Jack Basso discussed AAHTO's financing strategy for reauthorization, which includes a Transportation Finance Corporation, bonds, fuels taxes, interest on and draw down of Highway Trust Fund reserves, and revenue growth from increased travel.

Mujeeb discussed AASHTO's TIG (Technology Implementation Group). First round technologies selected by the TIG include accelerated construction, ITS technologies in work zones, and prefabricated bridge elements and systems. Second round technologies include ground penetrating radar, GPS, and air void analyzer.

Tony distributed and discussed AASHTO's Standing Committee on Highways organizational chart. Tony also distributed and discussed the AASHTO/NACE partnership agreement. The group discussed LTAP participation on AASHTO subcommittees, task forces, etc., and Tony will look into this. Tony mentioned asset management and safety as two areas that AASHTO and LTAP should work together on. Joe mentioned that LTAP, AASHTO, and FHWA Office of Safety should try to meet at the TRB meeting. Joe recommended LTAP and AASHTO update their partnering agreement at AASHTO's meeting in Lexington, KY (late May/early June).

October 4, 2002

NLTAPA Executive Committee Conference Call Minutes

3:30 PM Eastern Time

1. Roll call: Present were Ron Hall, Bruce Drewes, Frank Peloubet, Jim Burati, Costas Papacostas, Dave Grouchy, Walt Slocomb, Lisa Harris, Terry McNinch, Toni Rosenbaum, Mike Blankenship. Absent: Duane Smith.
2. Costas updated the group on the National LTAP Meeting plans. A planning meeting will be held on October 21-22 in Hawaii with the Region 9 planning committee and the LTAP Clearinghouse Advisory Committee. Ron Hall will be attending for the Executive Committee. The planning committee asked for Executive Committee ideas for sessions and times for business meetings. The group discussed having vendors, and Costas raised the question of vendors needing insurance. The vendor agreement may need to include a disclaimer saying they will provide proof of insurance, if needed, and NLTAPA/Hawaii LTAP will not be held liable.
3. Old Business
   1. Opening participation on conference call to all centers: This is currently not a pressing issue.
   2. Ideas for special guests: Executive Committee conference calls will have liaison reports less frequently (maybe every other month) to free up more time for other business activities/special guests. The conference calls may include special guests (partners, etc.) on as-needed basis.
   3. LTAP Brochure: Some Centers and Executive Committee members provided comments to the LTAP Clearinghouse, and the brochure should be in the printing stage.
4. New Business
   1. Historian: Toni Rosenbaum should have a draft by the TRB meeting for the Association to review. She will send a list of her ideas on gathering the LTAP history to this Committee, and we will circulate to the Centers in our respective regions for comment. The Association can provide some money for printing, binders, etc. An "understudy" may be useful to carry on after Toni retires next year.
   2. Survey: Made minor changes to the NLTAPA membership survey. Ron will send the survey to each Center, asking for one response per Center, and asking the Center to identify itself.
   3. NLTAPA Partnering Guidelines Report: Bruce Drewes reported that the sub-committee will have a conference call on October 17 to develop a draft, which will be available for Executive Committee review during our November working meeting in Washington. The report should try to include examples of Center partnerships.
   4. November DC travel arrangements and agenda items: Ron will circulate a draft agenda to the Executive Committee for our review and comments.
   5. Clearinghouse Update: Lisa Harris reported that the Clearinghouse booth was displayed at the ICMA Conference and the APWA Congress. The group discussed getting more input from Centers on specific items the Clearinghouse might provide.
   6. Partnering Agreement Reports
      • Salt Institute - Mike Blankenship discussed the report and will forward it to Ron, who will then send to the Salt Institute.
      • APWA - Lisa Harris discussed memo from Lisa Pogue regarding partnering ideas, and we will discuss this during our next conference call.
      • ARTBA: Patsy Anderson and Gene Wilson are our ARTBA liaisons. ARTBA meets later this month. Patsy and Gene would like to know what we can tell them regarding our proposed partnership. Paul Toussaint, Kentucky Center Director will be attending and carrying our message. Ron will touch base with Patsy and let her know that we are interested in working with ARTBA.
   7. Bruce Drewes' Conversation with Joe Conway and Al Alonzi: FHWA money is available to modify the NHI Pavement Preservation course, which the Idaho LTAP Center will do. FHWA will fund travel for other Centers to travel to the course in Idaho to review. NHI would like to have other courses modified to meet local needs and provide the training materials to LTAP to use. Joe and Al would like the NLTAPA to list and organize by priority the ten or twelve things that LTAP Centers need and that FHWA can fund or otherwise assist in developing. The Executive Committee formed a sub-committee on Course Development Process to address these training product issues, with Bruce Drewes, Fernando de Melo e Silva (Michigan LTAP), Ron Hall, Ben Colucci, and Lisa Harris.

Meeting adjourned at 5:20 PM Eastern Time.

September 6, 2002

NLTAPA Executive Committee Conference Call - 3:30 PM Eastern Time

1. Roll Call - In Attendance: Ron Hall, Jim Burati, Terry McNinch, Frank Peloubet, Duane Smith, Mike Blankenship. Absent: Bruce Drewes, Costas Papacostas, Dave Grouchy, Lisa Harris, Walt Slocomb.
2. Items for Hawaii Planning Meeting in October: Management of Vendor Registration and Onsite Support - Bruce Drewes, Timing and Structure of NLTAP Business Sessions - Ron Did not discuss Item B since Costas was absent. Ron will call Costas to discuss these issues, which may lead to some email exchanges among this committee.
3. Official NLTAPA Historian - Toni Rosenbaum: Outline by January TRB, Final by Hawaii, Toni is talking the "r" word. Toni has agreed to be the NLTAPA historian, and collect and organize information. A draft of this effort should be available at the TRB meeting, with a final version distributed in Hawaii. Unfortunately, Toni may retire after the Hawaii meeting.
4. Items for next month's agenda, September 27th: Opening participation on conference call to T2All, Ideas for special guest, Carry-over business, Reports from partnering agreement liaisons. Did not discuss Item D. However, next month's conference call date has been changed to October 4, at 3:30 PM Eastern Time.
5. Additional items: Discussed a motion from the National Meeting in Vermont to be a cooperating organization for the Geosynthetics 2003 Conference in Georgia. Dave Grouchy will handle this assignment. There was a brief discussion of the Reauthorization paper, and the recommendations may be moved to the top of the page. On the Membership survey, questions should be explained in enough detail to make them understandable. A discussion of the APWA Clearinghouse brochure and the NLTAPA LTAP Solutions document focused on whether both are needed, is this a duplication of effort, and what should the Clearinghouse brochure contain. Ron will voice our concerns to the Clearinghouse that the Executive Committee would like more time to review their brochure.
6. Adjourn: The meeting adjourned at 4:15 PM Eastern Time.

August 30, 2002

NLTAPA Executive Committee Conference Call

12:00 PM Eastern Time

1. Roll Call - In Attendance: Ron Hall, Jim Burati, Lisa Harris, Walt Slocomb, Terry McNinch, Frank Peloubet, Dave Grouchy, Mike Blankenship. Absent: Duane Smith, Bruce Drewes, Costas Papacostas
2. NLTAPA Planning Calendar - Lisa Harris and Ron Hall: Lisa distributed a calendar of conference calls, national meetings (including partners), tribal meetings, dates for submitting items such as dues, slate of officers, etc. The Executive Committee will make additions and send to Lisa. Plans are to post this calendar on the Web and to try to send updates through T2all.
3. Plans for DC trip November 11-13 - Ron Hall: The Executive Committee will meet in Washington November 11-13. Ron forwarded information to Joe Conway, who's setting up meetings with FHWA personnel. The Executive Committee will put together talking points for meetings with our partners (FHWA, NACE, APWA, AASHTO, Salt Institute. Committee members will take the lead role for making short presentations. The Committee will present specific ideas on working with these partners, and also discuss development of NHI courses in usable formats for locals, from both the LTAP and TTAP perspectives. James Martin will represent Region 4 for Jim Burati, who can't make the trip. Ann Daniels and Peter King, APWA, are available to meet with us. The Committee will try to meet with Peter Markle, FHWA Director of Technology Deployment. Mike will coordinate with Janet Coleman on a safety meeting agenda, and also forward the safety plan developed by the LTAP/FHWA working group to the Executive Committee. The Committee will meet with congressional staff on an individual basis. Ron will check with Joe Conway about travel reimbursement procedures. Ron will check with Tony Giancola about using the NACE conference room to meet with partners on Tuesday afternoon.
   
   Tentative agenda:
   
   Monday, Nov. 11: Executive Committee working meeting
   
   Tuesday, Nov. 12: 8 AM - 1 PM FHWA, 2-2:30 NACE, 2:30-3:30 APWA, 3:30-4:15 Salt Institute
   
   Wednesday - AM AASHTO, AM & PM Congressional staff
4. Survey of Membership - Ron Hall -
   1. Role of Exec. Committee and NLTAPA
   2. Structure of NLTAPA and Exec. Committee
   3. Perspectives on Exec Committee role in raising revenue at Annual Conf. via vendors
   4. Prioritize NLTAPA Issues
      
      Ron distributed a draft survey of the NLTAPA membership, which will focus on how the Committee is conducting its business, and what should it be focusing on? Suggestions were made on expanding some of the survey questions. The Committee will send comments to Ron within a week. It was suggested that we need to get membership more involved in activities. An updated constitution will be placed on the web page and sent to T2all.
5. Clearinghouse Report - Lisa Harris: The APWA Clearinghouse Advisory Committee will meet in October in Hawaii to help plan the national meeting. The group is also working on a tabletop display and brochure development.
6. Planning January NLTAPA Meeting - Walter Slocomb: Meeting space, Advance Agenda - deadline for distribution, Scheduling
   
   Ron will work with Bill Evans for meeting space. Seating should be provided for at least 50 for the Executive Committee Meeting Sunday morning. The NLTAPA Business Meeting is scheduled for Sunday afternoon, Jan. 12, with a tentative start time of 1:00 PM. Discussion centered on making this meeting more relevant to the membership, and the survey will be used to set the meeting agenda by specifically asking what the membership wants to include in the business meeting. It was suggested that we make more formal reports on Executive Committee activities at business meetings. The Committee plans to distribute an agenda for the TRB meeting by the first of November.
7. NLTAPA Reauthorization Position Paper - Terry McNinch: Terry distributed the position paper, and discussed minor modifications. Terry will check with Joe Conway on the SP&R recommendation.
8. Other Items: Mike will send T2all request for volunteers to serve on an Advisory Committee for the development of training materials from Salt Institute. Ron will send a formal letter of invitation to the members of this new committee.
   
   Conference call adjourned after this item, at 1:15 PM Eastern time. Will pick up additional agenda items next week. Next call in one week, September 6. Will go back to making calls on first Friday of month.
9. Items for Hawaii Planning Meeting in October: Management of Vendor Registration and Onsite Support - Bruce Drewes, Timing and Structure of NLTAP Business Sessions - Ron
10. Official NLTAPA Historian - Toni Rosenbaum: Outline by January TRB, Final by Hawaii, Toni is talking the "r" word.
11. Items for next months agenda, September 27th: Opening participation on conference call to T2All, Ideas for special guest, Carry-over business, Reports from partnering agreement liaisons
12. Adjourn

May 16, 2002

NLTAPA Executive Board Meeting - Burlington, VT

Attendance: Dave Grouchy, Rick Smith, Walter Slocum, Duane Smith, Frank Pelubet, Ron Hall, Mike Blankenship, Terry McNinch, Maria Ardilla-Coulson; Guests: Joe Orth, Hank Lambert

1. 2003 Update National LTAP Progress Report: Duane is in charge of completing this project on contract from the Iowa Division. There appears to be plenty of funds, but NLTAPA will stand ready to supplement if necessary. Duane handed out the work plan. Each attendee completed a "Outline and Comment Form For LTAP Workforce Development Sheet" to be inserted in the next update.
2. Reauthorization Language: Dave has been asked for our position and recommended language for reauthorization. Hire more trainer with professional training. Need for more statistics on the size of the workforce and the extent of penetration by LTAP/TTAP. Resurrect the Anna Bennett survey.
3. Ray Griffith Award: Voted for the recipient for 2002. Hank will make hotel arrangements. Dave will call the recipient to inform it of the award and see about availability for travel to Burlington.
4. 20th Anniversary Award to LTAP Champions: 10 original LTAP Directors, Dave, Duane and Hank will contact the past directors and invite them to attend or arrange for a statement. Terry will edit the video, get it to him by July 1.
5. Constitutional Amendments: Approved and ready for distribution on creating a separate position of Treasurer and Secretary, and to correct the regional affiliation of Puerto Rico, and various administrative corrections.
6. Slate of officers: Ron Hall, President, Mike Blankenship, Secretary, Treasurer, Dave nominated Duane Smith, seconded by Terry, and approved unanimously. Ron will prepare the ticket for distribution in accordance with the Articles and Bylaws.
7. Agenda for National Conference: Discussed the time and location needed for the executive board meeting. Dave emphasized that this is an open meeting and that all members are welcome. General business on Sunday, 2:00 - 4:00 will consist of roll call, treasurer's report, Joe Toole for 10 minutes, John Horsley 10 minutes, Tony Giancola as NACE 10 minutes, Dick Hanneman of the Salt Institute 10 minutes, Tom Ruane of ARTBA. General business on Wednesday, 11:00 - 12:30 will focus on the communication plan. Must get the membership onto the lobbying reauthorization action plan. John Boffa will be invited to speak on Sunday, Tuesday Cracker Barrel, and Wednesday. The intent is to have John address different aspects of the communication plan during those times, and to encourage all centers to move into implementation.

January 4, 2002

National LTAP Association Executive Committee

Present, from the following regions: Dave Grouchy (6), chair, Doyt Bolling (8), Bruce Drewes (10), Duane Smith (7), Mike Blankenship (3), Terry McNinch (5), Walter Slocum (1), Lisa Harris (7). (??) from the Utah LTAP sat in as a guest.

The committee convened at 10:00 and adjourned at 12:00 CST.

• December meeting recap. The group discussed impressions of the December
  Executive Committee meeting and further action needed.
  • Walter will talk with the LTAP 2002 conference program committee aboutadding a session on using the communications plan and a session on editing pdfs.
  • The committee needs to discuss if the next international LTAP meeting will be held outside the United States.
  • The committee discussed the importance of strengthening our relationships with APWA and AASHTO, starting in our own states.
  • The group agreed that we need to impress upon the centers the challenge of maintaining our base with the next reauthorization.
• January Executive Committee meeting at TRB. The committee agreed to meet from 10:00-11:30 am on Sunday morning, January 14, at Room 8218 at the Marriott.
• January Association meeting at TRB. The Association meeting will be 1:00-5:00 pm in Hall B1 at the Marriott. The committee developed a tentative agenda:
  • Roll Call and Introductions (Dave Grouchy) 15 minutes
  • Secretary Treasurer Report (Ron Hall) 15 minutes
  • Joe Toole 30 minutes
  • Rural ITS (presenter?) 15 minutes
  • Forest service products (presenter?) 15 minutes
  • Communication Plan (Duane Smith/John Boffa) 30 minutes
  • Break 30 minutes
  • Clearinghouse Report (Kathy DeRoches) 15 minutes
  • NACE Report (Gene Calvert) 15 minutes
  • Advocacy Report (Tony Giancola) 15 minutes
  • AASHTO (John Horsley) 15 minutes
  • Salt Institute Report (Mike Blankenship?) 15 minutes
  • 2002 Annual Meeting (Hank?) 15 minutes
  • Other requests 30 minutes
• Possible new committees. Dave discussed the need for creating a finance committee and a partnership oversight committee.
• Secretary/Treasurer positions. The committee voted to divide the secretary and treasurer positions, with the secretary serving for one year and the treasurer for two years. Duane will be the treasurer and Ron Hall will continue to serve as secretary. The group agreed that in addition to regular duties, the treasurer will also take minutes at meetings where the secretary is absent.
• Strategic Planning. Dave requested that the committee evaluate and rework the national LTAP strategic plan. We need to know which centers did strategic planning.
• LTAP Leadership. Dave pointed out the importance of developing leadership within LTAP. He said this is something FHWA is interested in. In this vein, the committee asked to see the list of areas of interest compiled at the Boise annual meeting by Joe Conway.
• Request for profiles. Dave will send a message on T2ALL urging centers to submit their center profiles by January 31 to the Clearinghouse. Executive Committee members will also send a reminder message to the regions they represent. Dave will ask Lisa Pogue to let us know who has responded by January 15, so the committee can follow up with centers that have not responded.

Minutes submitted by Lisa Harris on 1-8-02.