Executive Committee Meetings
Minutes 2004

Dec. 15-16, 2004
Oct. 19, 2004
Sept. 21, 2004
Aug. 1, 2004
Jul. 13, 2004
Jun. 15, 2004
May 12, 2004
Mar. 16, 2004
Feb. 16, 2004

December 15-16, 2004

Washington, D.C.

December 15, 2004

The fall meeting of the National LTAP Association Executive Committee was called to order by Terry McNinch at 8:15 a.m., December 15.

Roll call was taken and the following members were present: Evan Hong, Region 2; Jim Burati, Region 4; Terry McNinch, Region 5; Marie Walsh, Region 6; Lisa Harris, Region 7; Frank Peloubet, Region 8; Linda Howe-Steiger, Region 9; Bruce Drewes, Region 10 and Donna Shea, Liaison to the Clearinghouse Advisory Committee.

Absent were: Chris Ahmadjian, Region 1 and Ed Stellfox, Region 3.

The agenda was reviewed and accepted.

Overview of the Roles and Responsibilities process, presented by Lisa Harris, Marie Walsh and Bruce Drewes: Lisa, Marie and Bruce have been working with a group consisting of members from FHWA, the LTAP Clearinghouse, the Clearinghouse Advisory Committee, the LTAP Centers at large, and NLTAPA. This group was charged with looking at all of the organizations involved with supporting the LTAP Centers. This group reviewed the make-up of each of the organizations and their methods of communication (from their organization to the Centers and among each other), with the goal of improving the communication of these organizations and improving the support to the LTAP community. Lisa, Marie and Bruce presented and discussed with the E.C. the roles and responsibilities of NLTAPA and the E.C. as outlined by this group. Donna Shea, Clearinghouse Liaison to the E.C. and member of the R&R group, discussed possible changing roles and responsibilities of the Clearinghouse and the Advisory Committee.

Bill Evans and Al Alonzi joined the meeting at 11:40 pm after a short lunch break. Al presented the roles of FHWA and also the parking lot items that were developed by the R&R Group, which are:

Regional Meetings Planning,
Annual Meetings Planning,
Program awards and recognition,
Internal Program Annual Report,
Partnerships,
Program Website,
Strategic Planning Committee,
LTAP/TTAP Branding,
Program Promotion,
Staff Development,
National Product Development Process,
Clearinghouse.

Parking lot items were seen by the group as having shared responsibility and needing further discussion. Teams of two members of the R&R group were assigned to each of these parking lot issues. They will prepare a draft recommendation by December 20th. After review by the group, Al will send a summary of the information out to the LTAP Centers for their review by Dec. 27. Breakout sessions will be held during the winter meeting on January 9th to solicit feedback from the centers on some of these issues.

LTAP Presentation in Kansas City: At 2:20 pm Bruce Drewes updated the E.C. about his presentation to the National Transportation Training Director (NTTD), Transportation Curriculum Coordination Council (TCCC) and the Technical Training Coordinators (TCC) Conference that was held in Kansas City, MO, Oct 31 to Nov. 3, 2004. Bruce's presentation was intended to provide these groups with an overview of the LTAP organization. Judy Barrette from AZ DOT asked about the feasibility of establishing a group that would be charged with developing ways for the LTAP and NTTD community to work together. NTTD would also like more information about the LTAP Clearinghouse. The E.C. asked Bruce to continue this discussion with NTTD. Bruce will contact NTTD about having someone speak at the next NTTD Conference in Phoenix AZ during fall, 2005 and continue with the discussion with NTTD. The E.C. also suggested that we invite someone from the NTTD organization to the LTAP Summer Conference.

Intersection Safety Course: Terry McNinch updated the E.C. about the training program he is working on with the FHWA Office of Safety, titled Intersection Safety for Non Engineers. This course should be made available to the LTAP Centers by the end of January and was developed in a modular format so that the Centers can use the modules that pertain to them. When released the title may be changed to "Common Sense Solutions for Intersection Safety."

Lisa Pogue from the LTAP Clearinghouse joined the group.

Overview of the Safety Circuit Rider Program, presented by Lesley Wright from the Office of Safety: Safety Circuit Rider funding was awarded to Kentucky, Florida, West Virginia and the Northern Plains TTAP, funded by FHWA office of Safety, the Office of Professional and Corporate Development and Federal Lands. Office of Safety will be sponsoring a train-the trainer course on Road Safety Audits, along with Road Safety Fundamentals, with the primary target audience being the Safety Circuit Riders. It was noted that the E.C. has received a request from AASHTO to have one of the Circuit Riders sit on their committee on Road Safety Audits.

Update on NHI focus group meeting attended by Bruce: In the last week of October, NHI asked a number of people to attend a meeting outside of Washington D.C. to look at the ways that NHI operates. Bruce was invited to attend and all costs were paid by NHI. The main points of interest were: 1) NHI is looking for ways to reduce their cost of training program development and instruction; 2) They are looking for ways to reduce the length of the product development process. The group made a number of recommendations and we will need to wait and see what is done with those recommendations.

Frank discussed a project that North Dakota is working on to develop a set of Pavement Distress Pocket Guides for Asphalt and Concrete.

Frank discussed the issue of there being two planning calendars, one on the LTAP website and one on the NLTAPA site. A motion was given "Make the Planning Calendar a part of the Program website with the Clearinghouse gathering the information from the E.C.'s monthly conference call or by E.C. members submitting a form to the Clearinghouse." Submitted by Lisa Harris. Seconded. The motion passed.

The E.C. worked from 5:15 pm to 7:30 pm on the Association's Work Plan and Budget at the Holiday Inn.

December 16, 2004

The E.C. reconvened at 8:00 a.m.

Ed Stellfox Region 3 was able to make the second day of the meeting.

At 8:00 the E.C. meet with Al Alonzi and Bill Evans to discuss some program concerns, most of which related to the Parking Lot items that were established by the R&R Group.

NACE Update, presented by Tony Giancola: Tony presented five topics to the E.C:

TEA-21 Reauthorization; bills will need to be resubmitted to Congress and voted on. Uncertain but hopeful that Congress will have a bill before this extension runs out in May.
AASHTO's Transportation Implementation Group (TIG) has formed a working group to look at ways to reemphasize the Road Safety Audit Program. Tony is the liaison for NACE on this AASHTO group and has asked the E.C. to look at having one of the new Safety Circuit Riders on this committee.
Distribution of AASHTO Anti-Icing and Road Weather Training Software. NACE purchased the rights to this program and would like to be able to provide it to the LTAP community. AASHTO is willing to reproduce the software as well as the Clearinghouse. The E.C. will need to decide the best method to reproduce and provide to the Centers.
NLTAPA review of NACE publications and Videos. Tony will be sending out the password to get into the member only site at NACE to the LTAP Centers and he would like to get some feed back about the training materials that he has on that site.
Invitation to NLTAPA President to speak to the NACE Board at the NACE Conference.

2006 International T2 Conference and NLTAPA's Role: FHWA is working to sponsor another international conference in 2006, in St. Petersburg Florida. The title of the conference will be "Practices of Technology Transfer." The Florida LTAP Center will be handling the coordination of the international conference. FHWA, the Clearinghouse and NLTAPA will need to coordinate the LTAP portion of the conference.

Guidelines for Partnership Liaisons: The E.C. developed a list of tasks that they would like to see NLTAPA's partnership liaisons complete. Bruce will take that list and develop into a guide for the liaisons. This guide will be viewed by the ACP and E.C. before the winter meeting and then voted on by Association members.

AASHTO Update, presented by Michael McGough, liaison from AASHTO to NLTAPA: Doyt Bolling will be the liaison from NLTAPA to AASHTO and will attend the TIG meeting. Terry and Bruce will contact the Safety Circuit Riders to see which would be able to work on the Roadway Safety Audit group with AASHTO. AASHTO has requested and received a contact list from the Clearinghouse of all of the LTAP Centers. Donna Shea will help insure that all of the contacts are current and active. An e-mail will be sent to each center to allow them to choose a key contact for this program. This contact list will be used by AASHTO to notify the Center when they have a new publication of local agency interest. Each Center will be given the opportunity to request one free copy of the publication for their Center. NLTAPA's support of this activity is to publicize these new publications to our Centers. They will send a notice to this contact when a publication is introduced that has applicability to locals. A camera-ready image of the publication will also be available to the center to promote in their newsletter. AASHTO and NLTAPA will continues working to correct the problems that we have had in ordering AASHTO publications.

Lunch was taken from 11:20 to 12:00

NLTAPA Organizational Structure: This topic was tabled until after the winter meeting.

Treasurer's Report: In response to concerns expressed by some of the membership about the format of the NLTAPA treasurer's report, Lisa Harris contacted the concerned Centers and recommended a new format based on that feedback. Further modifications were made by the E.C. A motion was made to accept the new format for the Treasurer's Report. The motion was seconded and passed.

NLTAPA Workplan and Budget: The E.C. continued working on the Work Plan and Budget to be submitted at the winter meeting. A request was made to the E.C. to pay for Frank's travel expenses to TRB. Frank is willing to travel to the winter meeting on his own time but is unable to support the travel costs out of his own pocket or his Center's. A motion was made to pay Frank's travel costs to Washington D.C. for the winter meeting. The motion was seconded and passed. This cost will need to be added to work plan and budget.

TRB Agenda: Terry reported that the agenda for the Winter Meeting was outlined and will be sent to the membership after the Christmas Holiday.

CUSP committee: A motion to disband the CUSP Committee was made. The motion was seconded , voted on and passed.

The E.C. adjourned at 3:15 pm.

Submitted by Bruce Drewes, Secretary NLTAPA, Idaho LTAP.

October 19, 2004

1:00 pm EST

Executive Committee Members participating in the call: Terry McNinch (President), Jim Burati, Lisa Harris, Evan Hong, Linda Howe-Steiger, Ed Stellfox and Marie Walsh

Others participating in the call: Al Alonzi (FHWA), David Grouchy (FHWA), Donna Shea (Clearinghouse Liaison)

Executive Committee Members not participating in the call: Chris Ahmadjian, Bruce Drewes (Secretary), and Frank Peloubet

Old Business

Update on the Sept. 1 and 2 roles and responsibility meeting/ CUSP process, Terry McNinch: Terry will set up conference call with the members of the CUSP committee and those individuals that met on Sept. 1 and 2, to discuss the development of NLTAPA roles and responsibilities. This group will then report back to the E.C.
December Executive Committee Meeting, Terry McNinch: Terry McNinch informed the EC that it looked like the best dates for the fall meeting would be December 15 and 16, with Jim Burati not being able to attend until the afternoon of the 15th. The EC will need to work on the Workplan and Budget for the winter meeting. The EC will need to set some meetings for the morning of the 15th. The EC is looking at meeting with the National Highway Institute, to ask about courses and information being developed that may be of local interest. AASHTO and NACE were also identified as organizations that we need to meet with at the fall meeting. NACE have a prior commitment for the 15th so the meeting will need to be set for the 16th. Travel information will be sent as soon as it is available.
APWA Update: APWA has accepted a proposal submitted by Terry McNinch for a presentation about LTAP at the 2005 APWA Congress. Frank will be doing a presentation at (Minneapolis next September.) Michigan LTAP provided an article published in the Great Lakes Reporter. Bruce will be speaking at the APWA Snow Conference in April 2005. The EC needs to receive additional information from the Centers on what they are doing with APWA to support that organization.
AASHTO Update, Terry McNinch: Larry Klepner will be attending the fall meeting of AASHTO's TIG Committee later in October. After Larry Klepner returns from the TIG meeting Terry would like to set up a conference Call with Larry, Bruce, and Doyt Bolling to discuss the role and reports that EC would like to receive from the liaisons.
NLTAPA Treasurer's Report, draft final, Lisa Harris: Lisa Harris has been working with interested Centers to revise the Treasurer's report. She discussed with the EC the proposed revised format and asked for comment.
E.C. Clearinghouse Liaison Change: Donna Shea will be replacing Linda Pitstick as the E.C. Liaison from the Clearinghouse for the duration of Linda's term.
NLTAPA Website, Chris: This was skipped due to Chris's absence.
NLTAPA Special Projects Committee Proposal from Gib Peaslee, Terry McNinch: The E.C. thanked Gib for submitting this proposal. This proposal was postponed for consideration until the Role and Responsibilities discussion gets further along.

New Business

Presentation Ideas from the E.C. for the 2005 National LTAP Conference: The EC recommended sessions on Train the Trainer, LTAP products from different Centers and new proposed products, a report from Nelda Bravo on information resource for local agencies, what is NLTAPA. Donna Shea suggested taking the latter topic out of the LTAP 101 luncheon and presenting introductory information about the LTAP program as a session following the LTAP 101 lunch.
Update on the Safety Circuit Rider Awards: The LTAP Centers in Florida, West Virginia, Kentucky, and the Northern Plains TTAP have been awarded the contracts which begin January 2005.
Other Business: Marie raised the issue of the 2006 National Conference which is slated to be held in her region. Marie asked for input from the group about possible locations for the conference. Lisa Harris requested that the E.C. begin setting charters for committees and guidelines for Partnership Liaisons, outlining reporting requirements, action items, etc. Tony offered to send the NACE guidelines as a reference. Terry asked for a motion to adjourn the conference call. It was moved and seconded. The EC adjourned at 2:00 pm Eastern time.

Minutes submitted by Bruce Drewes (from Terry McNinch's notes), Secretary for NLTAPA, Idaho LTAP

September 21, 2004

2:05 pm Eastern

Executive Committee Members participating in the call: Terry McNinch (President), Bruce Drewes (Secretary), Chris Ahmadjian, Jim Burati, Frank Peloubet, Lisa Harris, Evan Hong, Ed Stellfox and Marie Walsh

Others participates in the call: Al Alonzi (FHWA), Linda Pitstick (Clearinghouse Liaison), Lisa Pogue (APWA LTAP Clearinghouse)

Executive Committee Members not participating in the call: Linda Howe-Steiger

Signing of the AASHTO Partnership agreement: Terry McNinch attended the AASHTO fall meeting to sign the new partnership agreement. He noted a couple of items that he observed when attending this meeting. At the signing a number of the AASHTO Members did not know who the LTAP person was in their state and in a number of cases they did not know what LTAP does or who LTAP serves. Lisa Pogue was also attending this meeting and echoed the concerns that Terry had voiced. It was felt that NLTAPA and the LTAP Centers need to reach out to the DOTs and educate those organizations. The EC requested that the ACP also look at developing a guide for the liaisons involved with our partners. AASHTO also requested that the EC name someone to attend the TIG meeting so that invitations for that meeting can be sent to that person. For this meeting of the AASHTO TIG the EC felt that they would ask Larry Klepner to see if he would be interested in attending. Larry has attended this meeting in the past as a guest for NLTAPA. It was also expressed that NLTAPA needs to develop a short paragraph about the LTAP organization to be published in the weekly AASHTO journal. NLTAPA will be sending out additional information concerning this partnership (e.g.. how to get the member pricing on AASHTO Products and how to receive the free publications).
Update on the APWA Congress: Lisa Harris, liaison to APWA, attended the APWA Congress. APWA is looking to improve their contact with the smaller Cities. Lisa felt that the LTAP program is not fully understood by the members of APWA, even with recent publicity in the APWA Reporter and APWA's newsletter for chapters--Bridges. Lisa volunteered to write an article for Inside LTAP about how Center staff can best be LTAP ambassadors at events such as APWA Congress. Lisa Pogue from the Clearinghouse echoed Lisa Harris's comments and felt that an article was in order. APWA is also looking for someone from LTAP to sit on their Education Committee, once John Haberman's term is up.
Discussion concerning the Sept 1-2 meeting to look at the role and responsibilities of the organizations work for the LTAP Community: On September 1-2 a number of the members from the LTAP community, FHWA and the Clearinghouse met in Washington D.C. to discuss the roles and responsibilities of those organizations. The meeting was a very good exchange of thoughts and ideas. The notes from this meeting will be distributed through a web site by Oct. 8, 2004. to all of the LTAP Centers for their comments. The Clearinghouse will hold a Knowledge Roundtable on this effort on Oct. 18, 2004 and the committee would like all comments from the Centers by Oct. 29, 2004. November 9 and 10 the committee will meet again to incorporate the comments from the Centers and assign roles and responsibilities. The week of December 17 the Executive Committee will meet to discuss the roles of NLTAPA and begin discussing a work plan to meet those needs. Al Alonzi pointed out that the action plan that will come out of these meeting will tie back into the new LTAP strategic plan.
Discussion concerning the NLTAPA Website housed within the Clearinghouse: Terry McNinch was concerned about some of the information on the NLTAPA website being in need of updating. Lisa Pogue would like to be able to have someone from NLTAPA to assist in reviewing the NLTAPA website and assisting with getting updated information. Chris Ahmadjian (after a number of cups of coffee) will work with Lisa Pogue on this issue.
Treasurer's Report: Terry McNinch noted that some Centers would like to see some changes to the NLTAPA Treasurer's Report. Some of the Centers would like to see more information in the report and Lisa Harris thought that the report needs to be linked to the workplan. Lisa will contact the Centers that expressed concerns and see what information they would like to get additional information about.
New Business: Jim Burati informed the committee that Gib Peaslee would like to see NLTAPA establish a committee on special projects. Jim will forward a proposal from Gib to the Executive Committee. Linda Pitstick is stepping down as Clearinghouse Liaison and has asked Donna Shea to take her place.
Next Conference Call: The next EC conference call will be Oct 19, 2004.

Terry asked for a motion to adjourn the conference call. It was moved and seconded. The EC adjourned at 3:13 pm Eastern time.

Minutes submitted by Bruce Drewes, Secretary for NLTAPA, Idaho LTAP

Aug. 1, 2004

Bernalillo, New Mexico, 11:00 AM

Executive Committee Members Participating: Mike Blankenship, Terry McNinch, Ron Hall, Bruce Drewes, Duane Smith, Frank Peloubet, J.W. Chism, Lisa Harris, Chris Ahmadjian, Jim Burati, Linda Howe-Steiger

Others Attending: Bill Evans, Joe Toole, Dave Grouchy, Mark Sandifer, Gib Peaslee, Mike Hughes, Doug Moore, Evan Hong, Leonard Brown, Tony Giancola.

Review of the Agenda
1. Change to Product Showcase
2. Add Parliamentary Rules discussion to Opening Remarks. Ask the membership for a volunteer to act as parliamentarian.
3. Add Strategic Plan Committee Report
Treasurer's Report
1. New Jersey, Rhode Island, Pennsylvania have not paid dues.
2. In future reports, clarify the balance sheet (Conf. Calls/Software Eng.)
President's Report. This being the first time that a president's report would be submitted to the membership, Mike Blankenship requested additional input regarding the draft report he had sent to committee members. Discussion followed. Mike will provide report at general meeting.
Mike Blankenship announced the results of the officer elections: Terry McNinch, President, Bruce Drewes, Secretary.
The meeting adjourned at 12:00 PM and went into joint session with the LTAP Clearinghouse Advisory Committee.

Terry McNinch, Michigan LTAP

July 13, 2004

2:30 pm Eastern

Executive Committee (EC) Members participating in the call: Mike Blankenship (president), Terry McNinch, Lisa Harris, J.W. Chism, Bruce Drewes, Jim Burati, Chris Ahmadjian, Frank Peloubet, and Ron Hall

Others participating in the call: Al Alonzi, Bill Evans, Dave Grouchy, Lisa Pogue (LTAP Clearinghouse), Tony Giancola (NACE)

Executive Committee Members not participating in the call: Linda Howe-Steiger, Linda Pitstick (Clearinghouse Advisory Board Liaison)

Report from the "CUSP" Committee: Frank Peloubet gave an overview of the committee's discussions. Lengthy discussion ensued about the role of NLTPA in general and its relationship to FHWA. Due to the complex nature of this issue and the importance of the outcome, more time is needed to consider a variety of possibilities. The group decided to present the following to the membership at the New Mexico business meeting: That the Executive Committee is working on the future direction of the NLTAPA and ask that they allow us to continue the existing work plan and budget until at least January. We will be looking for center feedback on our findings in the coming months. The Executive Committee will be talking with FHWA and the Clearinghouse to discuss and clarify how they and NLTAPA can best meet the Centers' various needs, in the course of this work
Strategic Planning Committee (SPC) Committee Structure: At the previous EC meeting in Minneapolis, a motion passed to recommend establishing the SPC committee as a Standing Committee of the NLTAPA. Terry McNinch gave an overview of a draft structure for a standing SPC committee. Discussion ensued on whether this approach will produce the intended results and if the NLTAPA and the SPC would be better served if it was simply a Special Committee of the EC. Bruce Drewes moved, "To rescind the motion to recommend establishing the SPC committee as a Standing Committee of the NLTAPA. Establish it as a Special Committee of the NLTAPA Executive Committee and that the current members will continue to serve until such time that the Executive Committee creates a formal structure. Seconded. 2/3 majority needed to pass. IN FAVOR: Terry M., Chris A., Lisa H., Bruce D., Ron H.. Mike B. OPPOSED: None J.W. Chism, Frank Peloubet, and Jim Burati had left the call at this time.

June 15, 2004

2:30 PM EST

Attending: Jim Burati, Frank Peloubet, Lisa Harris, J.W. Chism, Chris Ahmadjian, Mike Blankenship, Duane Smith, Linda Pitstick, Al Alonzi, Lisa Pogue, Tony Giancola. Absent: Ron Hall, Bruce Drewes, Terry McNinch, Linda Howe-Steiger.
Mike informed the group that Leslie Wright, FHWA Office of Safety, had just called him to report that FHWA would be funding 3 Safety Circuit Rider positions at LTAP/TTAP Centers with approximately $150,000 for each position (total funds of approximately $500,000). The positions will require a 20% match from the Center, which can be in-kind services. Deadline for submitting proposals is July 9, 2004. Mike thanked Tony Giancola and Al Alonzi for their efforts in securing these funds.
Duane requested that the record show that Executive Committee members who participated in the May 11-12, 2004 meeting in Minnesota would be reimbursed from Association funds for their travel. Frank moved that Executive Committee members in attendance at the May meeting in Minnesota be reimbursed for their travel. Lisa seconded, and motion passed. Those in attendance at the Minnesota meeting were: Jim Burati, Bruce Drewes, Ron Hall, Frank Peloubet, Terry McNinch, Mike Blankenship, Linda Howe-Steiger, Duane Smith (filling in for Lisa Harris) and Marie Walsh (filling in for J.W. Chism
Mike will send out officer ballots to the Centers through T2all by July 3.
The group discussed possible topics for the joint meeting of the Clearinghouse Advisory Committee and the Executive Committee, scheduled for Sunday, August 1, 2004 at the National Meeting in New Mexico. Discussion centered on how Centers can better use the Clearinghouse. Mike, Lisa H., Lisa P., and Linda will develop the meeting agenda.

Adjourned at 3:30 PM.

May 12, 2004

Minneapolis, MN

In Attendance: Executive Committee Members: Jim Burati, Bruce Drewes, Ron Hall, Frank Peloubet, Terry McNinch, Mike Blankenship, Linda Howe-Steiger, Duane Smith (filling in for Lisa Harris) and Marie Walsh (filling in for JW. Chism)

Not In Attendance: Chris Ahmadjian

Additional Participants: Al Alonzi, Bill Evans, Lisa Pogue, and Cameron Ishaq

Treasurer's Report: Duane Smith provided the report. Region representatives were asked to notify centers with outstanding dues.

Role and Purpose of NLTAPA (charter revision, work plan, budget): Several hours of brainstorm and discussion took place prior to the business meeting. A motion was made by Frank Peloubet to form a committee that would put specifics to the brainstorm results and draft charter and identify how these specifics fit into the work plan and budget. Seconded. After discussion, Frank Peloubet withdrew the motion. A motion was made by Jim Burati to form a committee to review the brainstorm results and add "why" to the draft charter, to be completed by the August meeting. Additionally, this committee would continue its work, developing a work plan and structure that will achieve our goals. That work in draft form would be ready for the fall executive committee meeting. Motion Seconded. Motion Passed. A motion was made by Jim Burati to provide up to $3,000 in travel funds to members of the above committee that would allow them to meet at least once face to face. Motion Seconded. Discussion. Duane Smith moved to amend the motion, "up to $5,000 in travel funds." Amendment Seconded. Amendment Passed. Original Motion Passed. The committee was formed: Frank Peloubet, Bruce Drewes, Mike Blankenship, Lisa Harris. Milestones were laid out for the work of this committee.

7/1: Why/objective/goals draft completed and sent to executive committee. Discussed during the July 13th executive committee conference call, 2:30 Eastern time.
8/1: Why/objective/goals presented to the membership at national meeting in New Mexico.
9/04?: Face-to-face meeting of the committee (Workplan/Budget draft).
11/04: Workplan/Budget draft presented to the executive committee during fall meeting.
1/9: Final Why/objective/goals as a charter and Workplan and Budget presented to membership at TRB meeting.

Ray Griffith Award Selection: The executive committee reviewed the nominations for the award and made a selection. The award will be presented at the national meeting in New Mexico.

NLTAPA Officer Nominations: Jim Burati moved that Bruce Drewes be nominated by the executive committee to fill the secretary position. Motion Seconded. Motion Passed. Ron Hall moved that Terry McNinch be nominated by the executive committee to fill the president's position. Motion Seconded. Motion Passed. Duane Smith will continue his appointment as treasurer.

National Transportation Training Directors Conference Representation: Frank Peloubet moved that Bruce Drewes be sent to the conference to represent the NLTAPA. Motion Seconded. Discussion. NTTD has asked that a NLTAPA representative attend and give a formal presentation on the LTAP program. Bruce thinks that he can find travel funds. Mike Blankenship moved to amend the motion, "If Bruce cannot find travel funds, NLTAPA would cover the travel costs." Amendment Seconded. Amendment Passed. Original Motion Passed.

Strategic Planning Committee: Bruce Drewes moved that the executive committee recommend to the membership that the SPC committee, which has worked with FHWA in developing the strategic plan and performance measures, become a standing committee within NLTAPA. The current members would continue to serve, and then rotate on three-year terms. The executive committee would prepare a document detailing specifics. Motion Seconded. Motion Passed.

Safety Circuit Rider: The executive committee will develop a proposal guideline for interested centers and develop rating criteria for evaluation of the proposals. Mike Blankenship is meeting with the Office of Safety on May 17.

Agenda for National Meeting in New Mexico: An agenda was developed.

Meeting Adjourned

Respectfully submitted, Terry McNinch, Michigan LTAP

March 16, 2004

Executive Committee (EC) Members participating in the call: Mike Blankenship (president), Ron Hall, Lisa Harris, J.W. Chism, Linda Howe-Steiger
Others participating in the call: Linda Pitstick (Clearinghouse Advisory Board Liaison), Lisa Pogue (LTAP Clearinghouse), Tony Giancola (NACE)
Executive Committee Members not participating in the call: Terry McNinch, Jim Burati, Bruce Drewes, Frank Peloubet, Chris Ahmadjian

Minutes

Roles of NLTAPA partners at our national meeting: The EC agreed that it is important for our partners to have a meaningful participation at the LTAP national meeting. The EC will invite all LTAP partners to participate in a discussion about partnering at the pre-conference Executive Committee meeting. Partners will be invited to stay for the rest of the EC meeting if they choose. Each partner will also be invited to give a short presentation during one of the LTAP general business meetings.
Ray Griffith award and other awards: Mike Blankenship will send a notice on T2ALL calling for nominations for this award. Deadline for nominations will be April 30. The EC agreed that it would be helpful to have more specific guidelines for nominations and to clarify if self-nomination is allowed. The group discussed giving other awards to LTAP Centers for innovative ideas. The EC decided to discuss this further but not pursue this effort for awards this year. It was suggested that a committee be formed of one person from each region who is not currently sitting on the EC.
May 11-12 Executive Committee meeting in Minneapolis: The meeting will be at the Thunderbird Inn, near the Mall of America. There is a free shuttle from the airport. The EC will meet 8:00-5:00 on Tuesday and 8:00-3:00 on Wednesday. Mike will check to see if 3M could give a tour before or after the meetings. The following are possible agenda topics for the May EC meeting. Those that are asterisked will have greater priority. *NLTAPA's work plan and budget and report to members, *Agendas for meetings at the 2004 LTAP Conference, *NLTAPA's mission, *Ray Griffith Award, *NACE Contract for Congressional education, *Workforce development/partnering with National Transportation Training, Directors and Transportation Curriculum Coordinating Committee, *Various partnering topics, *LTAP Strategic Plan update, *Slate of officers, Developing new training products/train-the-trainer sessions for our trainers, Safety circuit rider pilot program, Product development showcase, NLTAPA website, President's report (new this year), Vendors at LTAP national conference
Strategic plan update: Mike Blankenship will be sending an update soon on T2ALL. FHWA will be working with the Centers on the strategic plan at LTAP regional meetings this year. Because not all regions plan to meet this year, it was suggested they could meet by conference call to discuss the strategic plan. Lisa Pogue mentioned that there will be another LTAP Clearinghouse roundtable about the strategic plan sometime in the future. The LTAP National Conference in August will have a session on best practices for performance measurement metrics.
Regional structure: There was some interest in revisiting the issue of restructuring the LTAP regions. No action planned at this time.

Business for next call: Discuss how to get more people involved in EC/NLTAPA activities.

Call was completed at 4:00 pm.
Lisa Harris, Kansas LTAP, March 23, 2004

February 16, 2004

2:30 pm Eastern

Executive Committee Members participating in the call: Mike Blankenship (president), Terry McNinch (secretary), Bruce Drewes, Chris Ahmadjian, Jim Burati, Frank Peloubet, Jim Burati, Ron Hall, Lisa Harris, and Doug Wright (filling in for JW. Chism)

Others participating in the call: Al Alonzi (FHWA), Linda Pitstick (Clearinghouse Liaison), Lisa Pogue (LTAP Clearinghouse)

Executive Committee Members not participating in the call: Linda Howe-Steiger

LTAP Strategic Plan: FHWA has recommended that the SPC committee become a standing committee of the NLTAPA. Ron Hall moved to create an SPC Committee as part of NLTAPA. Seconded. Discussion ensued whether this would be a special committee or a standing committee. Ron Hall amended his motion: To bring to the membership the creation of an SPC Committee as a standing NLTAPA committee. Seconded. Passed. The SPC will prepare an organizational structure for EC approval and recommendation to the membership.
Ex. Comm. meeting in May: May 11 & 12, Minneapolis, MN. Agenda will be prepared over the next couple of weeks.
Vendors at national meeting: Bruce Drewes and Dave Grouchy (FHWA) are working on vendor selection.
NTTD and TCCC (National Transportation Training Directors, Transportation Curriculum Coordinating Committee): Bruce Drewes reported that these groups would be holding a joint conference the first week of Nov. in Kansas City. They have asked if NLTAPA is interested in joining them and possibly having some presentation time. Bruce will contact them for further information.
Safety Circuit Rider: Draft proposal is ready for FHWA. Possibly funded as part of 2005 fiscal year. Centers will be notified when the FHWA request is ready
APWA Action Points: Lisa Harris reported on activities that LTAP centers are involved with APWA. Iowa is doing an article for the APWA Reporter on LTAP in general. Colorado, Hawaii, Maine, Florida, Delaware, Kansas, Iowa, and Michigan have offered to do articles for either chapter publications or for the Reporter. Michigan will have a 30-minute presentation and booth space at the Michigan APWA Conference in May, covering the topic of Asset Management. Kathy DesRoches is serving on the APWA Emergency Management Committee. John Habermann is serving on the APWA Education Committee.
Planning Calendar: Several items were submitted to Frank Peloubet for inclusion. An updated calendar will be distributed via T2All and posted on the Clearinghouse web site.
TRB Research Meeting: Larry Klepner has agreed to represent NLTAPA at this meeting in D.C. on March 8.
Task Force on Procedural Rules: Terry McNinch reported that the following responded to the request on T2All to participate in the task force.
John Habermann (IN), Bill Pogash (PA), Lawrence H. Klepner (DE), John Ryynanen (MI), Jim Burati (SC) Terry McNinch offered to chair the task force and will begin the e-mail discussion during the next week.
Reauthorization Update: Al Alonzi provided a brief update on legislation. Even if extensions continue to be passed, he will continue to try to get LTAP funding included in the extensions. Terry McNinch announced that the new Senate bill increased the LTAP line to $15 million per year.

Business for next call: Discussion of Partner opportunities at the national meeting.

Call was completed at 3:55 pm.