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Participating: Bruce Drewes, George Huntington, Bernie Alkire, Marie Walsh, Cathy DeRoches (for Chris), Duane Smith, Clark Martin, Ed Stellfox, Patsy Anderson, Linda Howe-Steiger, Cameron, Terry McNinch, Gib Peaslee
Not present: Lisa Harris, Lisa Pogue
Housekeeping - Drewes
- Approval of Agenda: The EC approved the agenda for this meeting with no changes.
- Approval of minutes of June 12 conference call: The EC indicated not to read minutes: Ed moved to approve without modification. Approved.
Continuing Business
- R&R: Cameron said there would be an R&R committee conference call next Monday (June 17: 2-4 pm) to review parking lot items. The committee will produce a full final wrap-up document after this call for delivery to the LTAP community at the summer meeting.
- Reports from Regional Meetings: Regions 1 and 2 - Ahmadjian & Alkire (informational). Written report to Bruce on Region 1 (Cathy); Region 1 rep selection will occur post national meeting. This will be a discussion item in St. Petersburg. Region 1 favors status quo structure. Region 2 (Bernie): Wanted to make sure tribal group doesn't lose representation, but generally approve change of structure (Option B - work group chairs plus exec leadership = EC). (See below for Region 4.)
- NLTAPA Business Meeting Agendas at International Symposium: Bruce noted that by the end of the national meeting, the governing structure issue would be resolved; constitutional revision can then be done during the fall, with vote on revisions of the constitution at TRB in Washington to implement the restructuring. He reviewed and explained the basis for the reorganization initiative and how it could help the EC get more done and bring more energetic leadership. Clark noted that the new PAR/CAR forms will have places for reporting NLTAPA/EC activity. Clark says that reporting of work on other national programs is also an option, depending on response and desires from centers.
- Agendas for NLTAPA July 31st and August 3rd business meetings: Note schedule is critical on July 31 as the luncheon starts at noon with Congressman Overstar speaking. 13 different countries will be in Florida; time is given to introduce these guests. Clark wanted to know whether Henry was coordinating with these guests so they will be present at the meeting; Bruce said yes: guests will be present at the business meeting. Linda asked Bruce to add time points to the agenda: he will. The constitutional change (Region 9-10 combination) document has been submitted electronically to the NLTAPA community. Work group reports in this meeting should be highlights only, no more than 10 minutes including Q&A. Agenda needs to add a place for Clark to recap the R&R for the Centers before discussion of NLTAPA reorganization options. An explanation of the current (status quo) governing structure will also be presented as an option. Marie reported that working on who will represent APWA report. Lisa H. will provide treasurers report, as Duane will not be in Florida.
- August 3 NLTAPA business meeting: Bruce will ask for a vote of confidence on governing structure. Discussion of how to do this resulted in consensus that centers will get one vote each; Bruce may start with a straw poll and if needed the vote will be taken by voice roll call. Some concern among EC members that additional tweaks to the options may be presented from the floor, and this could be "messy." Caution to Bruce to come prepared for anything. Bruce needs to make sure he adds sufficient background to his presentation or the options. Bruce said he could handle it. At the end of the meeting, Bruce will call all of the members of the conference organizing committee to the podium. Introduce "new" EC members - new since last August. Kevin is expected to give the invitation to Chicago; if he can't Terry will handle. Revisions of both agendas will be sent out to EC by Wednesday for any final comments.
- Questions and Concerns from Regions 4: Anderson asked, "When will snapshot be finished?" Clark: by the time of the symposium; FHWA trying to make this an annual report for both centers and partners. Region 4 would like to have these before the spring regional meetings in future, so they can be discussed. Clark said this is doable, will try to do that next year. NLTAPA not planning to be a contracting agency: confirmed. Is FHWA considering a national road scholar program? Clark: Not a requirement, no new initiative. Gib says FHWA would like to encourage more centers to do this (29 have road scholar programs). Clark says it's a goal and a best practice only.
- Activities with partners at International Symposium
- Meetings with partners at International Symposium: Tues morning (Aug 1), Bruce: NTTD executive board has agreed to attend a get to know you breakfast meeting with the NLTAPA EC. Time will be sent out later. Bruce asked NTTD and t2all lists for those with language skills to make themselves available; Bruce will coordinate. On Wed (Aug 2), Bruce is involved in roundtable session on international LTAP activities and looking forward. Patsy noted that KY has received an individual invitation to meet with the Russian representative. Clark asked that we try to keep this all coordinated among centers and representatives.
- Payment of registration fees for partner organizations: All 4 NLTAPA partners will received comped registrations thanks to LTAP/FHWA: NACE (Bonnie) and Salt Institute (Dick Hanneman) have taken him up on the deal. Clark wants to make sure the partners know that NLTAPA is responsible. Bob Fruedenthal (APWA) will also be comped, according to Clark. Bruce is not sure who is from AASHTO wants to be comped. NHI will pay for an additional NTTD representative, which Clark will claim as an LTAP activity. No money from NLTAPA budget will be needed.
- Awards: Duane and Bruce have produced plaques for the national achievement awards. Hank Lambert and Cheri Marti will attend Florida sympoisum; Maria Ardila-Coulson will be represented by Lisa Cody. Awards will be made at the awards luncheon (Tues). Bruce has so far received names of 17 individuals who have left LTAP centers: certificates of recognition will be sent out to this group and their names read at the awards luncheon. Additional names need to go to Duane early next week. Duane says folks can be added to the list during the conference as well. Clark says that IRF will also be presenting some awards.. that will be followed by the NLTAPA awards. Award recipients can sit at a front table so they can be close to the stage.
- Grant opportunities advertising: Bernie sent out his summary of the 4 points from the Sante Fe discussion: 1) NLTAPA's role is to be a source of information; 2) RFP notices will be sent via a listserve to each center; 3) no attempt will be made by EC to prejudice awards; 4) LTAP can respond by individual or consortium; 5) review process will be defined by the organization making the solicitation. He asked for comments. Is more detail needed? Question: Who will perform the functions? Patsy thought probably best done by FHWA, or the Clearinghouse staff (it's in the RFP); Clark agreed. Bernie will make these modifications and bring document to the EC meeting in Florida. Status of current grants will be included in Bruce's president's report. Gib will also provide information about other opportunities.
- Agenda for July 30th Executive Committee meeting: Items to include: review Monday/Thursday agendas for any changes; look at the grant opportunities document. Will email this, if EC has any additions, let Bruce know. Meeting to start at 10:30; over at noon. (See note on work group reports below.)
Reports
- FHWA Update: Clark will spend one of his Florida sessions discussing how the administrative pieces of LTAP align: i.e. reporting requirements (6 tasks) and the PAR & CAR; his view is that the 6 tasks can be folded into the PAR & CAR requirement. The other FHWA session will include updates on various funding opportunities. Symposium seems to be coming together nicely.
- Doyt Bolling and Chris Neuman (FHWA Infrastructure/TCCC) are interested in pooled course development with LTAP and TCCC/FHWA: Chris has $$ to do this. Clark also wants to talk about this at the conference, but not sure in what session. The goal is to promote closer working relationship. Also, FHWA recently met with reps of BIA, RTAP, TTAP, and Federal Lands to improve communication and working relationships. FHWA is working on improving these relationships.
- Clearinghouse Update: Some improvements to Web site have been made recently. Gib reported that FHWA is running behind schedule with regard to the RFP, now moved to the end of August for a decision.
- Changes in NLTAPA Membership: Brian Walsh has moved (WASH-LTAP), no successor. Virginia LTAP moving from DOT to University.
- Work Group Actions: Work Group Leaders (postponed to July 30, 2006) Bruce wants to have work plans presented.
- Program Strategy and Evaluation - Drewes
- Partnerships - Walsh, Anderson
- Internal Communications - Status of NLTAPA Q&A brochure - Harris
- External Communications - McNinch
- Training Products and Resources - Stellfox
- Professional Development - Howe-Steiger
Adjourned: 1:24 pm.
Submitted by Linda Howe-Steiger
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