Executive Committee Meeting Minutes
June 12, 2006

Attendance

• EC Members Present: Bruce Drewes, Terry McNinch, Patsy Anderson, George Huntington, Lisa Harris, Linda Howe-Steiger
• Others Present: Duane Smith, Treasurer; Cameron Ishaq (FHWA); Lisa Pogue, LTAP Clearinghouse
• EC Members Absent: Christopher J. Ahmadjian, Bernard D. Alkire, Ed Stellfox, Marie B. Walsh

Consent Agenda: Bruce Drewes, President - Approval of Agenda - agenda was approved; Approval of minutes of May 31 - June 1 meeting - minutes approved with the addition of names of persons receiving Program Achievement Award

Continuing Business

R&R Meeting: Ishaq reported that the R&R group would hold a Web meeting the week of July 10-14

Reports from Regional Meetings: Drewes reported that at the Region 9, 10 & 3 meeting, regions 9 and 10 passed a resolution to combine the regions. Next steps are to submit to a vote at the LTAP annual meeting. Members in those regions will submit written comments on the proposed governing structure to Drewes. Next region 9 & 10 meeting in Utah.

Awards: Drewes has contacted the recipients of the National Program Achievement Award. Drewes will also request information on LTAP/TTAP staff who have left the program via T2All and send letters of recognition.

Develop Draft NLTAPA Business Meeting Agendas at International Symposium: Drewes. The agenda for the July 31st meeting will include the following topics:

• Reports from working groups - Work group leaders will submit written reports by July 15 to the Clearinghouse. They will be sent out via T2All and posted on the LTAP.org Web site.
• Report from FHWA - The EC requested Ishaq to ask Clark Martin which representatives from FHWA will address the meeting.
• Changes in NLTAPA Constitution - vote on Region 9 and 10 combination, discuss proposed governing structure (post three options on LTAP.org Web site; EC to recommend one for approval)
• LTAP/TTAP Conference Organizing Structure - report and solicit volunteers for developing track presentations
• Reports from Partnership Liaisons - AASHTO, APWA, NACE, Salt institute
• Treasurer's Report - Include budget report
• President's report - include work plan report

The agenda for the august 3rd meeting will include: Invitation to 2007 conference, Approval of NLTAPA governing structure (action item) Drewes, Harris and Pogue will develop a proposed agenda before July 10 EC conference call. Drewes will develop an agenda for the EC meeting and distribute. New EC members will be invited to the EC meeting.

Activities with partners at International Symposium: Drewes reported that the EC will tentatively meet with Ray Belk from the National Transportation training Directors (NTTD) at the Tuesday breakfast. Drewes will also invite new EC members.

Payment of registration fees for partner organizations: Moved by McNinch and seconded that NLTAPA will pay the registration fee for partner organization representatives to the International Symposium. Motion passed unanimously. Drewes will work with Symposium organizers to work out details and notify partners.

Program Strategies and Evaluation: Drewes will contact the new NLTAPA Subcommittee on future direction to arrange a date to meet

Work Group Actions - Work Group Leaders

• NLTAPA Q & A brochure: Harris will get photo from Florida LTAP and complete, with help from Pogue. Brochure will be included in LTAP 101 materials.
• Partnerships: Anderson is working on getting reports from partnership liaisons. She will follow up on getting information on the use of Salt institute materials by LTAP/TTAP centers. She will research status of winter maintenance group associated with the Salt Institute partnership.

Meeting was adjourned.

Minutes submitted by Lisa Pogue, LTAP Clearinghouse