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Santa Fe, New Mexico
EC members present: Bruce Drewes, Terry McNinch, Linda Howe-Steiger, Patsy Anderson, Ed Stellfox, Bernie Alkire, George Huntington, Lisa Harris, Chris Ahmadjian
Others present: Duane Smith, NLTAPA Treasurer; Lee Cabeza de Vaca and Barbara Valencia, NM LTAP; Rhonda Faught, Secretary of New Mexico Highway and Transportation Department; Clark Martin and Cameron Ishaq (FHWA); Lisa Pogue (LTAP Clearinghouse)
- Agenda - Added NLTAPA Support of asset management conference, NLTAPA brochure, EC orientation packet, agenda approved
- Introductions - NLTAPA EC, New Mexico LTAP
- Update on Roles and Responsibilities (R&R) process - Clark Martin: FHWA, Clearinghouse and NLTAPA need to work more closely to support centers in delivering the LTAP/TTAP Program. We need a consistent approach in products and processes for a greater return on investment. FHWA will take a leadership role with input and direction from NLTAPA. R&R group has signed off on the "LTAP STAKEHOLDER MEETING NOTES: NOVEMBER 30 - DECEMBER 1, 2004" document and NLTAPA has signed off on the NLTAPA section. McNinch moved, Harris seconded a motion that the R&R group convene in July to finalize and reformat the report and distribute it to centers for informative purposes. Motion carried. Next steps - Martin will convene a meeting of the R&R group by July 15.
- Elections timeline - Drewes: Elections materials will be sent out July 1. Harris was nominated as President and Anderson nominated as Secretary. Next steps - Drewes will send material to the membership before July 1.
- Combination of Regions 9 and 10, Howe-Steiger - Stellfox moved, Ahmadjian seconded a motion that the EC supports the combination of regions 9 and 10, if the regions decide at their upcoming regional meeting. Regions 9 and 10 would have one representative on the EC. Motion carried.
- NLTAPA Awards, Howe-Steiger - Howe-Steiger moved, Anderson seconded a motion that NLTAPA award a National LTAP/TTAP Program Achievement Award, which will consist of a plaque and $500, at the LTAP/TTAP Annual Conference. The NLTAPA President will also create a letter of recognition which will be sent to the recipient and a copy to the recipient's organization. This letter will recognize LTAP/TTAP center staff's impact in their state or region and/or the LTAP/TTAP National Program. Motion carried. Harris moved, Anderson seconded a motion that NLTAPA issue three National Program Achievement Awards at the International Transportation T2 Symposium in July. Motion carried. Hank Lambert, Cheri Marti, and Maria Ardila-Coulson were selected to receive awards. Next steps - Drewes will notify recipients and work with the Treasurer to obtain plaques. Drewes will develop a certificate of recognition and request that centers nominate recipients with contact information and a short paragraph on their accomplishments. Any travel/financial considerations for attendance at the national LTAP/TTAP conference to receive the National Program Achievement Award will be determined by the EC ion a case-by-case basis.
- New Mexico LTAP: Where we are and where we're going, Cabeza de Vaca - Cabeza de Vaca reported that the NM center has been reorganized and is now located in the DOT in Santa Fe. They have created new partnerships in the state to provide more training opportunities for their clients mobile training lab, PE-oriented training). They are offering new training on fire control safety due to drought conditions in the state. They have reorganized their library and Web site. They are developing a program to hire consultants to communities that need certifications for construction projects. They are working with the NM APWA chapter and the NM Association of Counties. Their diverse advisory committee is active in giving them feedback and direction to their program.
- Work Group reports - Work Group Leaders
- NLTAPA Q & A brochure - Harris asked workgroups to supply samples of accomplishments/plans for the NLTAPA Q & A brochure. She will change "10 regions" to "regions."
- Partnerships - Anderson requested feedback from EC members on recommendations in their report. Anderson will discuss with Marie Walsh. Partnering work group will meet to discuss EC feedback.
- Training Products and Resources - Stellfox reported that he and Huntington are developing an agenda for the next work group meeting. They intend to use the Transportation Curriculum Coordinating Committee (TCCC) format as a starting point. They will also look at training delivery mechanisms. They will meet at the national conference and report on their progress.
- Professional Development - Howe-Steiger reported that her work group has surveyed 30% of centers. EC members will give feedback on recommendations.
- Program Strategies and Evaluation - Drewes reported that a committee consisting of himself, Harris, McNinch, Cheri Marti, Leonard Brown developed a draft NLTAPA governing structure, which has been discussed at regional meetings. Regions 1, 3, 9 and 10 will discuss at their upcoming meetings. Drewes will collate feedback and discuss with next steps with the EC. Drewes also met with FHWA to discuss funding opportunities, future direction and how centers can access other funds. He will also work with national leaders at the International Symposium to discuss common directions with NLTAPA. Future plans include looking a evaluation for the organization.
- External communications - McNinch reported that before the national conference he will solicit three customers within each state to provide feedback on the national LTAP/TTAP focus areas. He is also planning for the next reauthorization process. Since he will be replaced as Region 5 representative, a new chair will need to be appointed.
- Internal communications - Ahmadjian reported that T2All will remain the same, with the New Hampshire center adding an archive. They will explore use of the LTAP forum, which goes to centers and some FHWA staff only.
- How are work groups working? - Work groups provide an opportunity for non-EC members to be involved in national projects. The EC would like to involve more center staff.
- Asset Management Conference - McNinch moved, Anderson seconded a motion that NLTAPA and EC support the 2007 National Conference on Asset Management, sponsored buy the TRB committee on Asset Management. Motion carried.
- LTAP/TTAP Center Task 6 - Center Management and Sponsor Reporting - McNinch requested feedback on work by an LTAP/TTAP Strategic Planning Committee subcommittee on center tasks and reporting requirements. Martin will research FHWA Division requirements for center work plans and reporting and coordinate this with the Program Assessment Report (PAR) and the Center Assessment Report (CAR). June 1st
- NLTAPA Future Direction - McNinch moved, Stellfox seconded a motion that the President appoint a subcommittee with new EC members and members with Principal Investigator experience to work over the list developed at the meeting and come back to the EC in three weeks. Motion carried. Next steps - Drewes will appoint Jim Grothaus (MN), Alkire, Howe-Steiger and Anderson to the subcommittee. NLTAPA will discuss at International Symposium at FHWA session and NLTAPA business meeting. Drewes will arrange a conference call of the subcommittee. Pogue will e-mail flip chart contents to subcommittee. Drewes will e-mail members before the Symposium. Ahmadjian will work with the Clearinghouse to update the LTAP forum. Martin will get the subcommittee information on upcoming grant opportunities.
- Proposed Governing Structure - Stellfox moved, McNinch seconded a motion that the EC present three different options including the status quo, the option developed by Drewes' group and another option developed by Harris. Motion carried. Next Steps - Harris will send a proposed alternative to EC members by June 1. EC members will present three options at upcoming regional meetings and report on regions' feedback. The EC will discuss this at the EC meeting at the International Symposium. A final decision will be presented at the business meeting at the International Symposium.
- LTAP/TTAP Annual Conference - Harris moved and Stellfox seconded a motional to accept the organizational structure as submitted by McNinch, add FHWA and chair of the NLTAPA Professional Development Workgroup to the Steering Committee, and submit it to the R&R group for their approval. Motion carried.
- NLTAPA Business Meeting at International Symposium - The EC will discuss the agenda for the EC meeting and two business meetings at their June 12 conference call and finalize at the July 10 conference call. Drewes will arrange meetings with the National Transportation Training Directors (NTTD) and the TCCC at the International Symposium.
- Professional Development Workgroup - The EC recommended follow-up on the following recommendations from the Professional Development interests and needs report: work with FHWA and NHI to offer LTAP center staff or instructors tuition-free registration in NHI classes if FHWA staff fail to take their allotted five seats; beef up the summer conference by adding more technically substantive "advanced" workshops; create a job board for recruiting both instructors and staff and guide managers into the management track; post instructor manuals from NHI on-line with password protection so centers can quickly download them and NHI can monitor their use or create a fast track process for center directors to get these request fulfilled; and develop quick, self-instructional tutorials on using spreadsheet, database and presentation software to do basic LTAP chores.
- Partnerships - Next steps - Anderson will work with Walsh to get work plans from liaisons at the direction of the EC. The EC will discuss partnering strategies after ht summer meeting. Anderson will solicit a liaison for the Salt Institute.
- FHWA Feedback from Meeting - Martin reported that FHWA will plan three Web conferences on SAFETEA-LU, Strategic highway Safety Planning and GIS before the International Symposium. The Strategic Plan "Snapshot Report" will be available at the International Symposium.
- Reimbursement for EC members and treasurer for EC spring meeting - It as moved and seconded that NLTAPA reimburse EC members and the Treasurer for expenses to attend the EC meeting in Santa Fe. Motion carried.
- Meeting Adjourned - It was moved and seconded to adjourn the meeting. Meeting was adjourned.
Minutes submitted by Lisa Pogue, LTAP Clearinghouse
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