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Attendees: Bernie Alkire, Allison Black [ARTBA], Sarah Crane [ARTBA], Bruce Drewes, Jim Grothaus, Lisa Harris, George Huntington, Cameron Ishaq, Janet Leli, Clark Martin, Ed Stellfox, Marie Walsh
Lisa Harris called the meeting to order at 9:06am
- Agenda approved, with a few additions.
- Minutes are not finished for the 7/30 EC meeting; draft minutes for the 7/31 and 8/3 NLTAPA meetings were just distributed today. Approval of minutes postponed to October conference call. EC minutes should be finished in the next few days.
- Welcome to Janet Leli as new Region 1 representative
- Welcome to new Clearinghouse staff from ARTBA
New Business
- Symposium follow-up
- LTAP Presentation at AASHTO - Clark Martin is working with Ken Kobetsky at AASHTO to have an LTAP presentation at AASHTO's Standing Committee on Highways meeting--a group made up of state chief engineers; Clark recommended to AASHTO a program of four ten-minute presentations; Joe Toole would open session with general remarks on LTAP and workforce development, then Tom Warne would comment on a recent report he drafted on workforce development, then Cheri Marti would focus on LTAP, then a chief engineer (TBD) would discuss how his/her state works with LTAP. Clark will call Doyt Bolling to keep him in the loop
- Clarification of TCCC action - A recent Training Products and Development Work Group report mentioned a motion to ask NLTAPA to send $20k to TCCC. Lisa asked for clarification, as she did not recall funds being mentioned in the motion passed by the members in Florida. George Huntington agreed and said that his motion was simply to work with TCCC and did not discuss money or dollar amounts; NLTAPA not committing funds at this time; Clark thinks that TCCC is going to provide the bulk of the funding to develop curricula through NLTAPA, suggests working with Ed Stellfox and George for next steps; Clark will also draft some text on what a relationship with TCCC would look like and will complete this by end of the week; additionally, Ed indicated that NLTAPA is exploring an opportunity to import a database for courses and instructors from Ben Gribbon; Clark suggested a focus on developing the database before developing courses, and Ed thought use of the database will help define program needs
- Activities with FHWA International Programs - Lisa said the EC has been asked to appoint someone to work on FHWA's International Technology Scanning Program. Clark related that a person from the Michigan LTAP is working in Brazil as a kind of FHWA liaison that might connect back to LTAP; Lisa believes EC should have a deeper conversation about roles and participation in international efforts, and plans to discuss this with Henry Nevares at FHWA; Clark thinks that those Centers that have time and resources will participate, and Ed thinks there is interest among some Centers; Bruce Drewes added that Mississippi is involved in an international effort
- Further work with NTTD - Bruce related that NTTD was pleased with the joint meeting with NLTAPA at the Symposium and wants to continue the relationship; Bruce said this is an important relationship to build on and he will follow up with NTTD leadership to have a joint conference call twice a year; Bruce added that TCCC and NTTD are important but different, and perhaps NLTAPA should move a little slower on TCCC and faster with NTTD
- Work group chairs and members - Lisa wants to work on getting the groups up and running in the next month; two groups do not have chairs [Professional Development and Internal Communications]; Lisa would like Jim Grothaus to become chair of Professional Development and Janet Leli of Internal Communications; Lisa asked both to consider and she will follow up later in the week
- Roadway Safety Foundation membership - Tony Giancola e-mailed Lisa suggesting that NLTAPA consider membership in the Roadway Safety Foundation; Lisa reviewed RSF membership, mission and benefits for members, and asked the EC for initial thoughts; Bruce related that RSF has a lot of other associations as members and while more information is needed, it deserves EC review for value to Centers; Bruce also suggested polling the LTAP community to see what they think of RSF; Marie asked if they were active at the state level; Bruce suggested that Clark, in following up on the FHWA side of RSF membership, check with Marianne Rizzo; RSF membership to be discussed again on the next conference call
- Agenda for EC Fall meeting in DC - EC identified agenda items for the 2.5 days in DC (October 30-Nov 1); Marie Walsh will talk with NLTAPA's partnership liaisons as to what meetings with partners would be helpful to schedule; Lisa suggested a rethink of the process of how the EC relates to outside entities, and a more proactive strategy for talking to outside groups; Marie said that Bruce is working on a list of potential new partners/affiliations and how NLTAPA might manage these and existing relationships; Bruce proposed that the External Communications Work Group review the outside organizations they have talked to in the past year and determine which ones should be continued and what the strategy should be for the future; this will prepare the EC for a full discussion at the October meeting; In addition to assessing external contacts, Lisa would also like to plan for the following agenda items: 1) assess Work Group operations for effectiveness and make any needed changes; 2) develop a draft agenda for the TRB NLTAPA meeting including the NLTAPA governing structure; 3) assess LTAP's work with international programs; 5) receive and update on the AASHTO meeting from the previous week from Joe Toole; 6) Clearinghouse update; Clark gave some background on expectations for the new ARTBA contractor, Lisa will add Clearinghouse reports to each NLTAPA conference call and meeting agenda; Lisa asked the EC to consider these agenda items and e-mail thoughts to her; Clark covered the invitational travel process for attendees and pledges to help in any way possible
- NLTAPA officer meeting in Chicago - Lisa and Patsy Anderson will meet prior to the 2007 conference planning meeting to spend a half-day identifying operational needs for NLTAPA (such as Web site content, archives); will also meet with FHWA, then attend conference planning meeting. Lisa urged the EC to contact her with any specific ideas for those work sessions. Bruce moved that NLTAPA pay for travel costs for Lisa and Patsy; George seconded the motion and it was unanimously approved; Bruce suggested that the Clearinghouse staff attend the Chicago meeting, and Clark said he will consider that, adding that the new contractor will be more operational in nature and will take direction from FHWA and NLTAPA. Lisa noted that Patsy has been considering the Clearinghouse in planning the conference, and they will be part of LTAP 101.
- Move treasurer duties - Iowa wants to transition out of this role; Lisa asked the EC to consider pros and cons of transferring duties to the Clearinghouse; Clark said that ARTBA already fulfills this role for CUTC and he can have a discussion with ARTBA as to whether it fits into the existing cost structure and contract language; George thinks it a good idea, as does Jim, Bruce, Marie and Ed; Bruce pointed out that it will solve the problem of moving it from Center to Center; Next step: To be discussed by Clearinghouse Steering Committee at their conference call this month.
- Changes since July in LTAP Center staff - In Virginia, Jane Carlson (contractor) is managing the program and Bill Welsh is the director at UVA; Irma Sixtos has left the ID Center; Lonnajean Yoest is no longer with the MO LTAP
Work Group Updates and Actions
- Partnerships - Marie has been in contact with all of NLTAPA's partnership liaisons; working with Ed to follow up on the NACE pocket guides; ACI offer to partner with NLTAPA still under consideration
- Training Products and Resources - Ed will have something to report at next call; work group will meet this month
- Professional Development - Has not met since FL; Lisa will discuss with Jim and will have something to report at next call
- External communications - Bruce has asked that Marie serve on this group; Bruce will put together a conference call shortly; also working to update last year's work plan
- Internal communications - Nothing since FL; Lisa is working to activate the group, will discuss with Janet, and will have something to report at next call
Continuing Business
- NLTAPA Governing structure: next steps - Conference call later this week to set up next steps; Marie and Jim Burati have been working on a vision that retains a regional element; Marie does not think that the structure as presently presented at FL will pass, and is working to craft a compromise that could gain wider support; Lisa agrees that changes are needed to win the two-thirds majority necessary to pass Constitutional changes
- LTAP 2007 conference: update - Chicago meeting in early October to work on logistics and meet with hotel; Patsy working on the agenda items
- Next EC Call: October 9, 2006 at 10:00 Eastern
Call adjourned at 12:00pm
Minutes by Cameron Ishaq
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