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Call to Order – Harris.
Anderson, Alkire, Martin and Ishaq will not be able to attend this call.
First order to approve the consent agenda
Items to add:
- Sites for the next annual conference
- Road Safety Survey,
- Greg Shirts, local agencies that know about pavement markings
Consent Items
For approval in one motion, without discussion. Board members can request that any item be removed from the consent list for separate consideration and vote.
- Approve April 17-19 minutes
- Approve May 14 minutes
- Approve this agenda
- Move Jim's report up on the agenda
All items were approved.
For EC Direction or Action
Proffesional Development National achievement award-Jim Grothaus reported that three nominees were received this year. EC reviewed qualifications and discussed merits. Last year the award was given to three people and they were giving $500.00 towards travel and registration for the conference and were given $500.00 if they could not attend.
Nominees:Jim Self, TTAP on CSC and is very active in TTAP community.
Lisa Pogue, past clearinghouse manager, recently recognized at TRB.
Bill Pogash, PennDOT, has done a lot for LTAP and has shown leadership.
EC needs additional information in order to make a decision. Jim will send a message via t2.all to extend the nomination period to the end of the week, Jim and George will nominate Gene Wilkins and Ron Hall.
Reports and Updates
Work Group Updates
- Partnerships -
Marie Walsh reported that there will be a meeting with Highway Safety ventures group next week in D.C. and they are working on setting up more meetings.
- NACE, will work with Dan Cady
- Salt Institute – Continue discussion from Spring EC meeting.
- APWA- Education Summit follow up: Marie and Dan will send something out and make a short presentation at the meeting.
- AASHTO, a meeting has been set up in July (more info)
- Other groups (NHTSA, GHSA, League of Cities)
- Training Products and Resources – George does not have surveys yet, Lisa will send and Janet will send next week after regional meeting. Review and analysis period will be the end of June.
- External communications – no report expected; Alkire will be at Region 2 meeting
- Internal communications – May 31 first conference call had 15 attendees the topic was working with university transportation centers. Janet sent meeting minutes to T2.all. Next call before the summer meeting.
Annual Report- Lisa will work with Patsy to get the annual report out.
- Program Strategies – Harris working on bylaws
LTAP 2007 conference – Harris, for Anderson, Kevin has been concerned with hotel registrations and the community has been urged to make arrangements now.
Next Conference:
Region 3, 6 and 9 have not held a conference in a while. Motion to have Region 3 hold the conference in '09, Region 6 in '10 and 9 in '11. Marie moved, Jim seconded. George asked for discussion-
Discussion: George brought up the idea of having the conference meet in a place not necessarily by regions but based on cost and efficiency. Group decided to discuss at National meeting but will plan on Region 3.
George introduced an amendment to approve Region 3 and then to address the next conferences at the National Conference in July. Marie and Jim accepted the motion.
Motion was unanimously approved
- ATSSA and LTAP – Marie reported that the LTAP community had suggested that ATSSA has not had much outreach to them. Marie is hoping to gain information from the survey that she is sending out. A July 10 meeting has been set up. Marie will work on a specific list of items to discuss and ask for. More help from FHWA has been requested.
- Regional meeting highlights – Harris, Region 7; Huntington, Region 8; Stellfox, Region 3
Region 9 Toured Breckenridge facilities and assigned tasks. The needs assessment went well. The region voted to invite Region 7 to merge with them and the invitation has been accepted. The group met the new ND staff. Montana was not represented.
Region 3 Ed reported that they met in WV, Clark was not there due to attending the region 7 meeting. Group did discuss the Salt Institute and that they would rather work with them than asphalt industry. A large part of the meeting focused on the regional yearly meeting.
Region 7Met in KS and met new MO director Heath Pickerel. Clark gave his presentation on OPCD and Lisa reviewed Clearinghouse initiatives. Lisa encouraged group to look at minutes from the group. Region 7 did make the decision to join Region 9. Needs assessment went well and the discussions were very productive.
- OPCD Update Martin and Ishaq were on travel to the Region 2 meeting
- OPCD activities- via email from Martin. He would like to see Patsy receive national attention at a future event. He would like to see more information from the APWA Education Summit. Marie will summarize materials from survey but they did have a small response. Suggested meeting with education group to discuss needs assessment findings. Jim Sorenson, Office of Infrastructure attended low volume roads and is very interested in working with LTAP. Clark believed that the regional meetings are going well and that he gleaned good ideas for training. Biggest news is that Gib is leaving and they will make a formal announcement closer to that date. He will be working with Cameron and CH on a future plan. Clark will meet with other FHWA groups to see how LTAP can better use the Product Development Showcase.
Marie added that Mike Burk will be working to develop a relationship with FHWA's Office of Safety.
- LTAP Clearinghouse report
Website will go live June 15.
Focusing on LTAP 101, Regional meetings, next materials mailing week of July 16. Will share website at the national meeting at an exhibit booth.
- Recent changes in LTAP Center staff
Jim- Cheri Marti is leaving LTAP and University of MN. She will be working for the Governors Highway's Safety Office of Traffic Safety
Lisa M- The new Missouri is Heath Pickerel.
Lisa K-All new LTAP and TTAP staff have been added to the web and email lists.
Take Note / FYI
Discussion not needed unless someone has a question.
- Bylaws changes – Harris trying to reach McCarthy, who is reviewing the suggested bylaw changes. Changes need to be sent to members by 6/22.
- Nominations for officers – Nomination are being accepted through 6/11. Nominating committee will have conference call on June 13 to draft a slate. This will be emailed to the EC for approval by email. Ballot must be sent to members by 6/22.
- Anderson to leave EC – Patsy Anderson has submitted her resignation from the EC, effective August 1, 2007, to attend to family matters. Region 4 will be elected a new representative at the annual meeting.
- Need new Region 9 representative – Region 9 still needs to elect a new rep.
- Conference invitations to partners – Waiting to hear from partners on which opportunities they will participate in. Cady/Harris suggest having the partnership work group given recommendations to the conference planning committee on how partners can participate in the conference–in advance of the first planning meeting.
- Region 7 and 8 to merge next year – Region 8 invited Region 7 to merge with them, and this was approved unanimously at the Region 7 meeting last week. This will be effective on August 1, 2008.
- Conference call service – Our current conference call service is through Iowa LTAP. Need to clarify if we need to transfer that service as well as bookkeeping. Alkire to inquire.
Lisa talked to Greg Shurtz about helping him created focus groups to discuss issues concerning retrorefletive pavement markings- they want to hold focus groups to discuss the issue in July.
Ballots- President, Patsy, Ben Colluchi, Marie
Renee Coller and Donna Shea (get other names from Lisa)
Nominating committee will be asked to recommend and EC will vote.
Upcoming Meetings
- EC calls – Second Mondays at 11:00 Eastern – July 9, August 13, September 10, October 8
- LTAP conference July 23-26, NLTAPA business meetings on July 23 and 26, EC meeting on July 23 AM
- EC Conference to tie up loose ends before the July call call Friday 22. Possible topics, Bylaws, nominations and ballots.
Due Dates
- 6/15 or earlier – Nominating Committee slate to EC (revised date)
- 6/22 or earlier – Ballot to members (revised date)
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