National LTAP Association Executive Committee Meeting Minutes
October 15, 2007 Conference Call
11 AM Eastern

Consent Items
Marie Walsh
5 Minutes

Discussion:

• Approve September conference call minutes
  Approve this agenda
• Moved by George and seconded by Donna that the EC accept the September minutes. Approved without opposition.
• Moved by Janet and seconded by Lisa H that the EC approve this agenda. Approved without opposition.

1.0 Relationships and Reauthorization

1.1 External Communications
Donna Shea
5 Minutes

Discussion: Donna reported that she has had difficulty getting new committee members, but is proceeding with the work of the committee with the current 3 members (Terry McNiche, Kim Clark). They are working on updating the LTAP briefing sheet used during the last reauthorization, including working with ARTBA to gather some statistics and anecdotal success stories. The committee is also working with the CH on a survey and has a meeting next week (date?) with the CH on their projects. Donna also noted they are working on a package of tools for the centers to help tell the LTAP story. Clark cautioned the group about being careful in contacting legislators and congressmen, as FHWA and LTAP cannot lobby. Marie said they would keep that in mind when making contacts about reauthorization.

1.2 LTAP Participation on APWA Committees
Jim Grothaus
5 minutes

Discussion: Jim reported that he had been in contact with the chairs of the committees and he was searching for an NLTAPA member to represent us on each committee. Janet said she was interested and had looked at the work of the Engr and Tech committee, but that they had a fairly aggressive agenda and she did not feel she was able to devote the time required. Lisa H. expressed an interest in working with one of these committees and would take a look at the materials furnished by Jim and sit in on the 2:00 pm today conference call to gauge the level of commitment required. Mike Burk noted that APWA is interested in working closely with LTAP and see' value in LTAP's efforts.

1.3 FHWA Response to APWA Education Committee Action Items
Marie Walsh/Clark Martin
5 Minutes

Discussion:

There is a conference call with Dan Cady and APWA Education Committee on 10/31/07 to discuss going forward with the suggested agenda. Clark noted that FHWA was glad to get an actionable agenda like the one Dan sent and would begin working on integrating those items into their priorities.

1.4 December Meeting
Marie Walsh
10 Minutes

Discussion:

• Future of location transportation and LTAP's role
• NLTAPA Workgroup – Activities for meeting/time needed
• NLTAPA/LTAP Partners and Stakeholders
• Planning for TRB Business Meeting and Workgroup Sessions

Marie asked for a volunteer to help coordinate the "Choosing the Future" session at the December EC meeting. Donna volunteered to help with that meeting. Mike noted that states are starting to look ahead and expect their PW and transportation systems to look different than they look now. They are also starting to look for more diversified funding sources as the trust fund has been spent down, so the amount of money available in the future will be less. He said this session with the partners would be an excellent way to start looking ahead. Clark asked whether the intent was to look at higher level or practical things and noted that it might be advantageous to talk with the partners individually rather than as a group, as they would likely be more forthcoming and candid individually.

Clark and Marie will talk next week while she is in Washington, about how to proceed with this session.

1.5 TRB NLTAPA Business Meeting and Workgroup Meetings
Marie Walsh
10 Minutes Each

Discussion:

• What do we want to accomplish?
• Presentations by key DOT/FHWA officials
  • Rick Capka
  • Joe Toole
  • FHWA Safety
  • Other agencies?
• Participation by our Partners and Stakeholders
• Presentations by NLTAPA Workgroups
• Small groups
• Volunteer to assist in planning and coordination

Meeting rooms have not yet been allocated, but NLTAPA has an excellent chance of getting the rooms they want if they get their requests in soon enough. Workgroup chairs need to let Marie and Clark? know what they want to do.

Center Needs/Training Products and Resources

2.1 Training Products and Resources (TPR) Workgroup
Ed Stellfox/George Huntington
5 Minutes

Discussion: George reported that the TPR Workgroup has developed a list of 20 specific topics from the needs assessment and is almost finished putting them into the TCCC matrix. Plan to conduct a survey using the 20 topics to determine the 2-5 top priorities. We are also working with the CH to determine what materials are actually out there.

2.2 Clearinghouse Activites
Lisa McCluskey/Cameron Ishaq
10 Minutes

Discussion:

• CHSC Meeting 10/24-25/07
• Training Resources Database Population
• Instructor Database Population

CH is conducting a marketing survey and the results will be shared at the 24-25 October 2007 CHSC meeting. We are also working with George on the training topics and the plan for populating the database and are finding no conflicts or overlap. An update on that project will also be given at CHSC meeting.

We plan to collect all of the information for the databases in an Excel format, so that it can be easily manipulated and then imported into the database. Denise noted that a brochure and marketing materials prototype would be introduced at CHSC in addition to discussions about populating the databases.

2.3 Internal Communications
Janet Leli
10 Minutes

Discussion: Janet reported that there will be a webinar on "Conducting Training" using the Seminar Room on 26 October 2007. She is also working on the first quarterly report, which Marie would like to have out by the end of October, so please send items and updates for inclusion in the report. Janet also encouraged the group to make increased use of the Seminar Room webinar capability, even suggesting that an EC meeting be held using it.

3.0 LTAP/NLTAPA's Focus on Road Safety

3.1 AASHTO Subcommittee on Safety Management
Jim Grothaus/Marie Walsh
10 Minutes

Discussion: Jim spoke with Rudy Ulms? (sp) in September 07 and was encouraged by Rudy's comments about wanting to establish a relationship with LTAP and NLTAPA. Marie reported on the GHSA and AASHTO Subcommittee meetings she attended last month. She said they were informative sessions and they treated her very cordially. Members of both organizations noted that LTAP was a good fit for their work and they want LTAP to participate.

3.2 Highway Safety Partners Venture Meeting
Marie Walsh
10 Minutes

Discussion:

• 23 October 2007 in Washington, D. C.
• Input needed

HSPV wants to help increase the public's awareness of highway safety initiatives and wants LTAP to get more involved in getting that message out.

3.3 NHTSA/LTAP/FHWA Meeting
Marie Walsh
10 Minutes

Discussion: Denise and Marie are meeting with NHTSA on 25 October 2007 during their Washington, D.C. visit.

3.4 RSA and Safety Circuit Rider (SCR) Programs
Clark Martin
10 Minutes

Discussion: Clark reported that the SOW on the SCR Best Practices report was issued by the FHWA Office of Safety. The mandate is to develop a set of best practices that can be implemented in the centers that do not currently have SCR (22 centers have SCR). Current plan is to survey just centers that have SCR programs and FHWA is encouraging the contractor to engage as many centers as they can. There is a roundtable discussion about this report and SCR's scheduled for 7 November 2007.

Clark also reported that 8 grants were awarded for the Highways for Life program, a best practices program similar to SCR. Mike Burk urged the EC to establish a volunteer group to address LTAP's role in safety programs and to use that group to address the various questions that arise about LTAP's involvement in safety. He suggested the EC contact the new Safety Team Leader, John ??????? about help with starting that group.

4.0 NLTAPA Business and Administration

4.1 NLTAPA Association Secretary
Marie Walsh
10 Minutes

Discussion:

• Larry Sellers has volunteered to take this position
• Lisa Harris and Patsy Anderson will assist with the transition

4.3 NLTAPA 2008 Conference
Kevin Burke
10 Minutes

Discussion:Kevin reported that he had surveyed several centers about handling registrations and all would charge about the same fee ($10-15 per registration), so the conference committee decided to let Colorado handle it, since they were hosting the conference. The surplus funds from the 2007 conference will be put into the NLTAPA treasury, but Lisa H. noted that putting them in this year would cause the association to have to file a tax return, so the funds will not be transferred until next year. Kevin stated that would not be a problem, since they were still collecting on some invoices from the conference and also had to work out the amount of the refund with the hotel, which will take about 4-6 weeks. The program is on track, with most of the program chairs chosen. Marie asked that they have a draft agenda ready by TRB and Kevin said that was his plan. There was some general discussion about the need for an LTAP 201 session and Marie encouraged the EC to send any thoughts about what should go into to such a session to Kevin, who would coordinate with the CH and CHSC.

4.4 Nominating Committee
Lisa Harris
10 Minutes

Discussion:Lisa reported that she had sent a copy of the relevant section of the bylaws to the EC. The EC recommends members of the Nominating committee and the President appoints the committee. This year there will only be an election for the office of Vice President, since there is already both a President-Elect (Kevin Burke) and VP (Donna Shea).

4.5 Spring Meeting in Conjunction with NACE Conference
Marie Walsh
10 Minutes

Discussion:Marie said the Spring EC meeting would be in conjunction with the NACE conference in April. EC members should start thinking about how to handle this meeting. NACE runs 5 days and NLTAPA only pays for 2.5 days. EC members would have to register for the NACE conference, but NACE is eager for this meeting to happen and will make accommodations such as a day rate for those who will not be staying the entire time.

5.0 Upcoming Meetings and Future Agenda Items

5.1 Upcoming Meetings

5.2 Future Agenda Items