National LTAP Association Executive Committee Meeting Minutes
May 12, 2008 Conference Call
11:00 AM Eastern

1.0 Relationships and Reauthorization

1.1 Feedback from Regiona 5 & 8 Joint Meeting
Marie Walsh

Discussion: These are comments made at the Region 5 & 8 joint meeting: Questions were raised about funding, distance learning, internet based and alternate ways to deliver instruction. Retroreflectivity was discussed.

Re-authorization-Terry McNich asked if we needed to put out additional lobbying efforts. Clark Martin responded that he was not sure what FHWA rules are when in public setting with congressmen.

Marie noted that Hank Lambert has been speaking on LTAP's behalf. He has been called to testify before a state committee.

1.2 External Communications
Donna Shea

Discussion: No Report; Donna could not attend the call. Marie indicated the 25 year article for Public Roads Magazine was nearing completion and the 25 year promotional piece was in the beginning draft stages and was being worked on by the External Communications Workgroup, the Kentucky LTAP Center and FHWA (completion is targeted for the end of August, 2008).

1.3 Partnerships
Jim Grothaus

Discussion: Plan to update NACE partnership agreement is stilled planned for the July annual meeting.

Action to plug into NACE 2009 conference planning to leverage LTAP involvement-We are still not sure what this will be, but maybe some type of training class.

Other NACE action items are still being developed.

1.4 Fall EC Meeting
Kevin Burke

Discussion: No Report; Kevin could not attend the call.

1.5 TTAP Regional Meeting Highlights
Lisa Harris & FHWA

Discussion: Lisa Harris attended meeting. Sent questionnaire to TTAP before meeting to gauge how we might interact better with LTAP centers. Results show need to correspond better with local LTAP center. Some type communication plan may need to be developed. Bernie Alkire thought recognition and communication will help TTAPs feel more part of the organization. Understand TTAP"s service different cliental. All in all, most TTAPs feel good about relationship with their LTAPs.

1.6 FHWA Update
Denise Saunders, FHWA

Discussion: Denise said that the region 4 meeting went well. Clark asked to consider moving from six tasks to 4 focus areas. Strongly worded concerns about having to redo contracts. This was also brought up at the Region 5&8 meeting.

Strategic Planning Committee see this as a way to give centers more flexibility on how centers can work toward four focus areas. Some centers have been asked by division office to move to new four focus areas in developing next work plan. Marie asked when SPC will get memo out about the 6 tasks. Need guidance from FHWA on when to send out memo, Alabama will try to transition to new format.

2.0 Center Needs/Training Products and Resources

2.1 Clearinghouse Activities
Alison Black, ARTBA
10 Min.

Discussion: Alison reported that the trainer database was being populated

2.2 Training Products and Resources Work Group
E. Stellfox/George Huntington

Discussion: Dahlia Gordon of OPCD is collecting traning resources Centers are willing to share.

2.3 Internal Communications
Janet Leli

Discussion: Marie proposed having a mid June Webinar for the EC to discuss business and other items prior to July meeting. Janet will work with Marie to schedule the meeting. The next roundtable discussion is May 22nd, and the topic is "Partnering with Other Professional Organizations to Provide Educational Programs". Minutes from previous roundtable discussions have been submitted to the Clearinghouse to post online as a resource.

2.4 Professional Development
Laura Melendy

Discussion: Laura could not make call. Marie asked Denise about the schedule for site visits for new directors. Denise indicated these would probably take place in August and September for the new directors.

2.5 Results of TRB Survey About the Change in Meeting Day for the Fall Meeting
Kevin Burke

Discussion: No Report.

3.0 LTAP/NLTAPA's Focus on Road Safety

3.1 NLTAPA Safety Ad Hoc Committee
Marie Walsh
10 Min.

Discussion: Mission and Objectives of this group are being revised and expanded for more specifics. Will be discussed in DC by Marie and FHWA this week.

4.0 NLTAPA Business and Administrative Items

4.1 Treasurer's Report
Bernie Alkire

Discussion: No Report - Bernie left the call early.

4.2 NLTAPA 2008 Conference
Kevin Burke
10 Min.

Discussion: Marie had talked with Kevin and he indicated vendors were signing up for the conference. The conference information is available online; there are links from the Clearinghouse and NLTAPA pages.

4.3 Nominating Committee
Lisa Harris
10 Min.

Discussion: Lisa reported there were four names presented to the committee. Committee has until May 15th meeting to receive nomination forms and finalize nominations. Ken Skorseth is chairing the committee.

Conclusions

Conference call ended. Marie had to catch plane for DC.